HUNTINGTOWN HIGH SCHOOL

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

November 13, 2006

PLACE:  HHS Media Center

Attendees: Mr. Rick Weber, Vice Principal: Dr. Michael Brooks, President; Treasurer: Nancy Gerdes; Mr. Mike Johnson, Softball Coach

Chairpersons present: Mrs. Rita Deugwillo, Fundraising, Kathy Kady, Membership.

Members:  Mr. Dennis White, Ms. Joann Dahle, Ms. Dee Byrne, Ms. Debbie Merritt, Ms. Dee McIntosh, Mrs. Judy Buckler, Mrs. Kathleen Cirillo, Mrs. Janet McDonald, Mr. Gary Norris, Mr. Warren Rice, Mr. J.T. Kady, Mr. Frankie Taverna, Student Frank Taverna, and Ms. Beth Cothron

General Membership Meeting began at 7:05 pm. The reading and approving of the minutes of the October meeting were waived as the minutes are not available and will be emailed shortly

Report of the Principal – Mr. Rick Weber reported for the principal.

The fields are being worked. The two bigger fields were subsoiled, comproed and seeded. The third field was not subsoiled because there wasn’t enough money. They will start the main stadium field by Wednesday, Nov 15. The football practice field will be aerated and seeded. Nothing has been done to the baseball and softball fields yet. They will be overseeded, comproed and aerated before spring and should be in good shape. More expensive seed was bought on Dave’s suggestion and half was saved to reseed in the spring. Seeding was done a little later than planned so it’s not known if it will take.

The Board came to see how electricity will be run to the baseball and softball fields. We also need to see what’s going on with scoreboards for those fields. Coach Mike Johnson reported that the family of Megan Jackson is involved in getting the softball scoreboard. Coach Johnson was asked to determine what is needed for the softball scoreboard. The plan is to put the scoreboard on the right field side of the fields. Kathleen Cirillo noted that other schools have difficulty running both scoreboards at the same time due to electrical problems and stated we should ensure that problem doesn’t happen. The electricity might run from the pump house.

Winter sports start on Wednesday, Nov 15. Volleyball is still playing as the state semi-finals are tomorrow, Tuesday, Nov 14. There are coaches assigned for all winter sports.

Report of the President: Dr. Brooks thanked everyone for attending and for their hard work for fall sports. It was a very successful season for fall sports and Boosters; and successful at all levels.

Treasurer’s Report:  Nancy Gerdes provided the Treasury Report. Beginning Balance reported at $44,248.09; Total Revenues reported at $12,385.31; Total Expenses reported at $4806.98. A banner was purchased for Red, Hot and Blue for $181.00. The October Remaining Balance is $51,816.42. The Treasurer’s Report is incorporated within these minutes by reference. Money was transferred to fooball today. And volleyball and soccer have received their money.

Mr. Weber reported that gate receipts were better this year. The Calvert football game was less than expected but receipts still netted a total of about $3600.00, which is more than last year 

Committee Reports:

Membership Report: Kathy Kady reported that we have one new life membership, ten new family memberships, and two regular memberships. Our total is now 153. Mr. Weber asked about the location of the Life Member plaque. Dee Byrne reported that it is outside the media center. So far, no fall teams have reached 100 percent membership. Later in the meeting Kathy Kady corrected the total membership number to 154 

Concessions: Dee Byrne reported that everything went fine this season. The first home basketball game is a girls game, and there is a varsity double header on Dec 8^th. We are getting another standing refrigerated cooler for Coke products. This way we can eliminate ice coolers. It will be delivered soon and in time for the Festival of Trees concessions, which is being done by the Junior Class. It will be delivered to the inside concessions stand, and then it will be moved out side in spring. It’s on wheels. Dee Byrne reminded us that if a cooler says Coke or Pepsi, only those products can be in it. Also coming are bigger deli-board-style signs to advertise the items for sale.

Discussion addressed the fact that the boy scouts were said to have concessions for Festival of Trees. Mr. Weber didn’t know about that, but it was assumed that their concessions would be outside the building where the Kettle Corn people were last year.

Fundraising Committee:  Rita Deugwillo reported that items left to sell are ten blankets, 12 hoodies, and 24 tshirts. Dee Byrne will have them for sale in the media center. Today’s Market Day brought in around $1000.00 That money was split with football.

Basket Bingo tickets will be printed, and a flyer is done. The bingo caller, Roger, will be handing out our flyers at all the bingo games he is calling. We need to sell tickets everywhere, especially at all games. Rita has basket money donations from eight teams and other donations. The baskets cost $1460.94 and we have to pay the bingo caller and the custodian. There will be some door prizes. FBLA will do concessions at the Bingo.

Dr. Brooks recognized Rita Deugwillo for her outstanding efforts in selling sportswear and blankets and the football games.

Dr. Brooks asked for team representatives to provide their report: 

Football: Dr Brooks reported that the Freshman were undefeated with a 10-0 record. JV’s record was 5-4, and Varsity’s record was 4-6 and included 2 losses in overtime.

Girls Soccer: It was a history-making season. They won the county cup, the SMAC title, and placed second in the 3A South Regional Championship. It was the second time they lost in penalty kicks. Girls Soccer would like to thank Mr. Weber, Mr. Pike & Mr. Taylor for attending the game. JV Girls Soccer had a 9-1 season.

Boys Soccer: JV’s record was 9-1-2, and Varsity was 8-7 and advanced to the Regional Semi Finals.

Volleyball: They’re still playing, with the State Semi Finals coming up. They have a 16-0 record. They won the County Cup, SMAC and 3A Regionals. The Volleyball Team would like to go on the record in expressing their gratitude to Dwight Williams for keeping their concessions stand up and making things easy for them. They really appreciate his effort.

Cross Country: Rita Deugwillo reported that both boys and girls went to Regionals and qualified for State. It was a good year, and this was the first year that boys qualified.

Golf: They had a 9-3 record. They were fourth at District and qualified for State. Joe Stallings was the first to qualify. Also their record in SMAC was 19-4-1. Their total record was 31-8-1. Awards night is on December 5.

Field Hockey: The advanced to the 3A South Semi Finals against Northern. Their record is 7-6-1.

Old Business:  Dr. Brooks reported that we hope to have all spirit wear sold, and there are no new updates about the DVDs or the pavers. Volunteers are needed for both programs.

Questions were brought up about field conditions. Since Calvert and Patuxent have Bermuda grass and Northern will get it, can we get it, too? Mr. Weber said our well can’t produce enough water to start Bermuda grass. When Calvert put it in, it nearly ruined their well. If we want Bermuda grass, we would probably need a new well.

New Business: Softball Coach Mike Johnson asked how money is given to teams when they win titles. Nancy Gerdes explained that money is allotted, and there is money allotted for softball for their rings for last year. Mr. Johnson needs to submit receipts when the items are purchased. Allotted is $40 per person. Nancy reminded the membership that Boosters allots money for recognition items for teams that achieve Region and State Levels. The team decides what they want to purchase. Baseball has already chosen their recognition item and bills are paid. Girls soccer and volleyball will be receiving recognition items for this fall season. 

Dr. Brooks announced that the website has been updated. Any team with additional information, updates, or pictures for the website should email them to Dr. Brooks. 500 soccer photos have just been added. The website has unlimited space for photos.

Eagle Scout candidate Frankie Taverna gave the Boosters an update on his project. The cabinets are done and ready to be delivered. He will install them next week. They will go in the locker room now, instead of the field house, and will be moved to the field house when outdoor sports resume. He passed around photos. The total cost was $1000.14. He fundraised and got materials donated. The Booster’s amount is $390.00 He submitted a financial report 

The school Dec/Jan newsletter input deadline is Nov 15. Dr. Brooks encouraged sports teams to submit information for it to Vicki Ganley. Submit via email and hard copy. The newsletter will include the Market Day flyer. Rita Deugwillo submitted information on Basket Bingo. She will send information to Dr. Brooks who will include additional Bingo information it in the Boosters flyer, including that bingo tickets can be bought in the office or at basketball games 

It was brought up that the school website still has the Athletic Banquet erroneously scheduled for Nov 28^th.

It was suggested that the schedule for sports be included on the website. Mr. Weber said the sports schedule will become official on Monday. Dr. Brooks will get the schedule from Mr. Pike and put it on the website. Team rosters will be finalized next week. Winter team pictures are scheduled for Saturday, December 2^nd.

Meeting adjourned at 7:45 pm.

Next meeting will be Monday, December 11^th at 7 pm in the Media Center.

Respectfully submitted,

Beth Cothron  For the Secretary

 

HUNTINGTOWN HIGH SCHOOL

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

September 18, 2006

PLACE:  HHS Media Center 

Attendees:   Mr. Marshall Pike, Athletic Director; Mr. Rick Weber, Vice Principal, Dr. Michael Brooks, President; Mr. Dwight Williams, Vice President; Mrs. Nancy Gerdes, Treasurer. 

Chairpersons present:  Lauri Uherek, Sponsorship; Rita Deugwillo, Fundraising;

Members present:  Dee Byrne, Stephanie Wilkerson, Joann Dahle, Janet McDonald, Joe Norris, Rich Cirillo, Kathleen Cirillo, Stephanie Wilkerson, Gary Norris, Debbie McIntosh, Joyce Ray, Beth Cothron 

General Membership Meeting began at 7:05PM.

Dr. Brooks called meeting to order and thanked all for attending. The minutes for the August meeting were reviewed and approved.

Report of the Principal – Mr. Weber reported that the lights on the field went out during the last football game and that a meeting occurred last week that presented new information about the field conditions. Both issues will be reported on later.

Report from the Athletic Director – Mr. Pike said the lights on the field went off during the fourth quarter of the varsity football game on Sept. 15.^th They did get the lights back on and the game resumed. The cause of the blackout was from pressure which accumulated inside an electrical box, which caused the release of a toggle switch and some screws, which in turn caused the lights to trip. This problem has been fixed.

President’s Report – Dr. Brooks thanked everyone working on the issue of field conditions for their hard work and persistence.

 Report of the Treasurer:  Nancy Gerdes reported a previous balance of  $35,049.52. Incoming revenue from concessions, membership, and sports physicals and expenses to football for concessions profi makes an ending balance of $38,424.92 as of August 2006. Incorporated in these minutes is the complete report.

Membership Committee:  There are 70 new members since last meeting. The total is 130 members: 5 charter, 45 life, 69 family, and 11 individual members. Nine members joined at back-to-school night. An email was sent out to encourage membership. Recruiting at football games was discussed.

Membership cards were given to coaches today for distribution to the students. Non-fall sport cards were mailed or are in the office for pick up. Laurie Uherek mentioned that some families did not yet receive their life membership cards. Their membership was verified and cards should be included in the cards the coaches received today. It was decided that a list of Life Members should be at each entrance gate, to ensure Life Members can get in to games immediately upon payment.

Concession Committee:  Dwight Williams reported that concessions is up and running. There were concessions for varsity and JV/F football and for soccer. The lack of parent representatives for all teams makes is difficult to ensure concession manning 

Football parents need to relieve the band parents during halftime at the varsity games. For varsity football games concessions, band receives 20 percent of gross, football receives 20 percent of gross, and boosters receive the remaining 60 percent. Further discussion identified the issue that football did not realize they would receive 20 percent from varsity concession sales. Dwight Williams confirmed that football indeed would receive the percentage from varsity games, as all sports receive 20 percent of gross from the concessions sales at their games. Dr. Brooks asked Mr. Weber to contact the football coach about this to ensure he is aware of it.

Extensive discussion outlined the responsibilities of concessions volunteers and timing of volunteer arrival. Soccer parents seem to have a good system and concessions manning is working well. The volleyball coach recruits parents directly and sufficiently mans their booth. Manning for JV/F football games can be difficult because people are needed early in the afternoon. The band parents do a great job of manning for the varsity football games. Beth Cothron offered to organize football parents to ensure concessions is covered for varsity halftime and for JV/F football games.

Dwight Williams announced that we are getting a drink box for the concessions stand. The refrigerated box will help us from having to ice all drinks. Some coolers and ice will still be used.

Fundraising Committee:  Rita Deugwillo reported that the last Market Day sale made $720.00 in profit. Money was split with field hockey. Teams have volunteered for Market Day distribution and all months are covered.

No one volunteered to do the House Tour, so it will not happen. However, all the houses are lined up. If someone comes forward to organize the Tour, it could still be planned.

Spirit wear was to be taken over by FBLA. Rita Deugwillo reported that the FBLA teacher’s priority was to produce tshirts and sell them. But Dr. Brooks said he spoke to the FBLA teacher, and she agreed to take the remaining inventory. This will be discussed further in Old Business.

Basket Bingo is January 28^th. Each sports team is again being asked to sponsor a basket. Rita Deugwillo is asking for coaches involvement and will tell them how their sport benefited from the money raised. Since teams benefit greatly from this fundraiser, they should be willing participate. Spring teams should be involved, too. Last year, 12 teams out of 26 sponsored a basket, with $1050 donated. Rita Deugwillo suggested that Boosters should allow those teams that participate to benefit from the funds raised.

Donations to cover the baskets are needed by December 1^st. To pay for the baskets and the bingo caller, $2000 is needed. If each team donates $100, we can cover our costs. Last year, individual people and local businesses also contributed to Basket Bingo. The sponsor of the basket was listed in the program and announced during Bingo. It was suggested that Booster Club speak at Freshman Night on the 20^th, to ask for support. Rita Deugwillo asked for an email to be sent to all booster members to ask for their support, too. In addition to basket sponsorship, people are needed to sell entry tickets.

Sponsorship: Laurie Uherek reported that two sponsors have renewed for an income of $900. Dr. Cirillo’s sign with his photo will be on the scoreboard next week. One scoreboard panel has changed, and Richard Piason has renewed. Red, Hot and Blue banner is completed for their in-kind sponsorship. Facchina Construction Company is interested in an in-kind sponsorship but that is not firm yet.

Field Condition Ad Hoc Committee: The committee met on Thursday this past week. Dwight Williams reported that among those present were: George Lee, Jim Culpepper, Laurie Uherek, Dave Bourdon, Tommy Buckler and Dwight Williams. The Board would like to partner with us to get the fields in shape. All the proposed improvements have to happen within the next 4-6 weeks for this to be successful, due to the growing season. Dave Bourdon took soil samples but the soil was so hard that it bent his machine. Penn State will analyze the soil. The test will be paid for by George Lee. Facchina Construction might donate topsoil. Dwight Williams is looking for a farmer to sub-soil the fields. There are only four farmers in the area with the right equipment for this. George Lee will lime, fertilize and seed, but he can’t sub-soil. The Board gave the Boosters the okay to sub-soil 

Dwight Williams stated we should go forward with these plans and take responsibility for one field. The total cost is $60,000. Rick Weber said we could fund half, but the money isn’t there now, and the Board could fund half. If everything can get done by Oct. 15^th, the fields will be ready for spring. Grass can grow in fall without irrigation. But for this to be successful, sprinklers are needed by this spring. Sprinklers cost $25,000 per field

All of these improvements are based on having irrigation. Laurie Uherek questioned whether we have enough water to irrigate all the fields and would chlorinated water be a problem. Dr. Brooks stated that at the first meeting, the Board said the well couldn’t handle the load and talked of using run-off pools. But at this recent meeting, Rick Weber said we were told we are not using our quota of water, so water should not be a problem.

Dr. Brooks restated that at the most recent meeting with the Board, they agreed to pay for compro, lime and seed for three fields. It was suggested that we put a thermometer-type goal marker in from of the school so people can see what’s being worked on, how much it will cost, and how close we are. Laurie Uherek suggested we ask Mr. Dredger for the first pledge and have him waive his percentage cut of the fundraiser. Dr. Brooks asked it we need to become a 501c3 so that donations are an official tax write off.

Rick Weber concluded saying the meeting with the Board was a positive meeting and Dave Bourden’s help has been invaluable. The next meeting between this committee and the Board was left for Mr. Dredger to set up.

Team Rep Reports 

Field hockey representatives are Suzanne Johnston for varsity and Leslie Thifault for JV. Dennis White is the rep for volleyball and Warren Rice for boys’ soccer. It was also mentioned that Kim Lee will do the mulch sale.

Cross Country – Their Saturday night meet is 2 hours away. It is a night relay with 61 schools. The team did well in their meet on Wednesday.

Volleyball – JV volleyball hosted a tournament.

Football – Varsity won in an exciting game. The website was recently updated.

Boys’ Soccer - The Tournament was rescheduled for the 30^th.

Girls’ Soccer – They are undefeated. They made $800 in a car wash.

Golf – The team is doing well and has a 5-2 record.

Old Business: 

Field Conditions – The field held up well in the recent rains. Only two corners were waterlogged.

50-50 Raffle – Someone is interested in running this. The Cheerleaders might sell tickets.

Media Guide – Jan McDonald reported that we won’t have a Media Guide unless more people get involved. Dr. Brooks said he will do a football guide but he cannot do the entire guide 

Spirit Wear/FBLA – Rita Deugwillo suggested we sell off our inventory at football games, if someone will be there to sell. After some discussion, Dwight Williams moved that we to turn over the inventory to FBLA for them to sell and reimburse us at cost as things sell. Laurie Uherek seconded and the motion passed unanimously. Rita Deugwillo will provide Dr. Brooks with the cost of each items. Dr. Brooks will inventory and turn over the items to FBLA teacher rep Theresa Brower.

New Business: 

Team Reps - Joyce Ray suggested Boosters hold a meeting for the team representatives and explain the job and expectations, as many people are willing to work and are waiting for the phone call that will ask for their help. The Boosters needs a list of all team reps. Reps need a list of all players and families. Better communication could provide more volunteers, especially for concessions. Dee Byrne explained that the concessions job is so overwhelming that it’s a lot for one person to coordinate. Stephanie Wilkerson asked about a volunteer listing that was collected from football parents. This list is held by the coach and will be sought out as a resource.

Fall Banquet – Marshall Pike reported that the Fall Sports Banquet is Tuesday, Nov. 28^th. The coaches discussed the Banquet in their recent meeting and their proposal for is going to Mr. Dredger.

Dwight Williams moved for the meeting to be adjourned.  Laurie Uherek 2^nd the motion.  Meeting adjourned. 

Due to the number of other events on the next regularly scheduled meeting date, the next meeting is moved to October 16^th at 7:00PM in the media center. 

  

HUNTINGTOWN HIGH SCHOOL

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

August 14, 2006

PLACE:  HHS Media Center 

Attendees:   Mr. Marshall Pike, Athletic Director; Mr. Robert Dredger, Principal; Mr. Rick Weber, Vice Principal, Dr. Michael Brooks, President; Mr. Dwight Williams, Vice President; Mrs. Nancy Gerdes, Treasurer; Mrs. Katherine Absher, Secretary.  Chairpersons present: 

Mrs. Kathy Kady, Membership; Mrs. Rita Deugwillo, Fundraising; Mrs. Laurie Urehek, Business Sponsorship; Mrs. Dee Byrnes, Advisor to Concessions; Mrs. Judy Buckler, Ad-hoc Field House. 

Members present:  Mrs Tina Schaeffer, Mr. Joey Griffin, Mrs. Gail Bourdon; Mr. Frank Taverno, Master Frank Traverno, Mrs. Cathy Gaetano, Mrs. Karen Merewits, Mrs. Vicki Ganley, Mr. Ganley, Mrs. Debi Skalamera, Mr. J. T. Kady, Mrs. Debbie Merritt, Mrs. Kathleen Cirillo, Mr. Gary Norris, Mr. Joe Gaetano and Mrs. Susan Keuler. 

Meeting was called to order by Dr. Brooks at 7:06PM.  Dr. Brooks welcomed new Booster members and thanked existing members for their presence.  Dr. Brooks then asked Mr. Dredger to provide the Principal’s Report.

Principal’s Report – Mr. Dredger announced the air conditioning in the field house would be operating by as soon as August 16^th.  In addition, 16 more lockers were added to the downstairs locker within the field house allowing enough room for both the Football teams.

Also, concrete steps were completed from the North Parking lot down to the stadium field.  However, Mr. Dredger did not know if or when the steps leading to the southern practice fields would be installed.  

Mr. Dredger added the football team would be able to use three fields for practice including the stadium field.  However, the two southern fields would be closed at least until next spring.  The Boys and Girls Soccer teams would be using the two northern fields which are the existing baseball and softball fields.    Mr. Dredger noted the field hockey team would be playing off campus and he was still negotiation to determine the location of the off-campus site.

Mr. Dredger advised the County had declined funding turf for the stadium field, however, all the school fields would be improved with the approval of additional funds.  In the spring, additional fields would be closed for seeding.  Mr. Dredger each field which would be under repair, would be closed to allow time for seeding to take root.

Mr. Dredger stated access to water was available to the stadium field, the baseball and softball fields and two of the rear and south rear practice fields.

Mr. Dredger thanked the Booster Club for their persistence on the field issues including the field house noting many more items were completed due to the Booster’s efforts.

Dr. Brooks asked if there was a calendar ready for the up-coming fall to include school events and sporting events.  Mr. Dredger replied affirmative and stated the calendar for school events was included within the school newspaper which was mailed out on the previous Friday, August 11^th.  

Mr. Dredger noted Frreshman night would be on Interim night on September 20^th and the Back to School Night would be held on September 11^th. 

Dr. Brooks welcomed Mr.Marshall Pike asked him to provide the report of the Athletic Director.

Report of the Athletic Director – Marshall thanked the Boosters for all their help in the transmission of his new position.  Marshall stated 50% of all the school’s physicals used for sports were the result of the hard work of Dr. Brooks and Dr. Cirillo and all   volunteers who made themselves available on three different nights.  Also, the drains on the stadium field were relocated and the stadium field had been increased to meet the regulation size of Lacrosse and Soccer.  Mr. Pike noted the investment the Boosters made in their purchase of the Field House locker room stools proved to be very wise.  The stools were very sturdy and functioned well. 

Report of the President – Dr. Brooks thanked all the Coaches and volunteers, especially Kathleen Cirillo for organizing and keeping the physicals moving quickly.   Because of the volunteers’ help, Dr. Brooks said over 165 physicals were performed in an efficient and timely fashion.  Dr. Brooks estimated over $4,000.00 was raised for the Boosters with the donation of the time of the doctors and volunteers.

Old Business – Dr. Brooks briefly reviewed the letters sent to the County Commissioners and the School board regarding the urgency of repairing the athletic fields.  Dr. Brooks expressed his concern over injuries due to the conditions of the fields and urged the members to write letters. 

Mrs. Susan Keuler asked why it took the County six weeks to notify the Boosters and the Parents that the fields would not be corrected and asked how this situation could be resolved. 

Dr. Brooks noted he recently met with Mr. George Leah, Superintendent of School Construction and Dr. Marlett, Superintendent of School Maintenance noting they were

working on a Partnership with the Board of Education and the Booster Club to resolve the field conditions problem.  Dr. Brooks asked if there were members present who would like to attend a meeting directly with the School Board to discuss their concerns. 

Dr. Brooks also stated one problem was the amount of water supply needed to properly correct the field conditions.  Other schools within the County are limited on their water usage and those schools may pose opposition to Huntingtown High School receiving a waiver on this restriction.  Presently, other viable alternatives were being sought to bring additional water to the fields.

Mr. Dredger highly recommended a committee be formed to meet with the School Board, however, Mr. Dredger noted this meeting with the newly formed committee and the School Board should take place before the end of September. Mr. Dredger also advised there may be additional cost for testing to be sure the water supply was not being depleted.   Mr. Dredger again noted that regardless, the southern fields would be closed for any activities until further notice.

Report of the Treasurer – Nancy Gerdes announced the sports physicals brought funds in the amount of $3,950.00 through her July, 2006.  Nancy’s Treasury Report through July, 2006 is incorporated within these minutes by reference.   Ending balance in Booster account was reported at $34,113.38.

Dr. Brooks asked the Committee Chairpersons to provide their reports. 

Membership Committee – Kathy Kady said the family and individual membership card allowed for a $1.00 discount on five home games, not to include tournaments or other normal non-season games.  The price of the individual and family membership is $10.00 and $20.00 respectively.  Kathy Kady noted she did need help by way of a committee for those school functions held on the same night as her two children’s sporting events.  Kathy said she would not be available on Back to School night due to a scheduled soccer game for her daughter.  Kathy advised the members she was working on a new membership list and hoped to have an updated list prepared for the next meeting.  Also, Kathy suggested promoting membership by offering any team with 100% Booster membership a pizza night paid by the Boosters. 

Dr. Brooks asked Kathy to draw up a proposal outlining the pizza party promotion and asked she have the membership list ready for the next general membership meeting.  Kathy agreed but said she needed to obtain the current list to date and add the new members, but would try to have this list ready.

Concession Committee – Dr. Brooks noted there was still no formal concession chairperson nominated and asked if Dee would provide the report and advise the members of some of her expertise and ideas on how to operate the concessions in an orderly manner.

Dee Byrnes stated she may possibly have a successor to the Concession Chairperson position and this person may be able to organize a committee based on Dee’s tutelage.  Dee updated the members on a few items within the Concession’s operation.  Dee advised the members that Royale agreed to provide another side by side beverage cooler.

Dee said the present plan was to have the individual teams run the concessions on the night of their games.  JV parents would open and serve concessions and Varsity parents would volunteer during the JV games.  Dee said if specific sports teams did not have the volunteers available, other sports teams would be offered the opportunity to raise funds at 20% of the total profit for their own teams. 

Dee also suggested that only 1 – 2 persons do the shopping for concessions.  This makes the bookkeeping easier and supplies are better organized when dealing with just two persons 

Rick Weber added he the League of Women Voters would need concessions open during their forums to be held on September 7^th and October 26^th.  Rick asked if there were any teams interested to contact him as soon as possible.  Rick was waiting for a list from the League of Women Voters of a list of items they would like to have available at the concessions during these forums.  Rick said if there was no interest from any other team, he would ask the basketball parents to run the concessions.  

Kathy Absher noted the Girls Soccer team may take the first night of September 7^th and would contact the parents and coach.  Kathy said she would confirm with Mr. Weber by the end of the week. 

Mr. Dredger recommended that all concessions be run through the Boosters.  Boosters should organize or delegate to retain authority over the concessions.  Most of the general members agreed the concessions should be in the control of the Boosters.

Fundraising Committee – Rita Deugwillo asked Karen Merewitz to provide her report on Market Day.  Karen stated she previously asked all coaches to submit the date their teams would be available to run the Market Day deliveries.  So far, Mrs. Merewitz had only 50% of the dates covered.  Boys Soccer was scheduled for the August 1^st delivery and she was still waiting on confirmation for the Girls Soccer team to be available for the September 18^th Market Day delivery. 

Rita Deugwillo announced she had confirmed her Basket Bingo fundraiser date with Mr. Weber and this date will be January 28^th, 2007.  Rita stated the Future Business Leaders of America have offered to run the concessions for Basket Bingo night.  Rita said it would be helpful if she had a list of items the Boosters had provided to each team to better encourage more sponsorship of the baskets for sale. 

Nancy Gerdes said she has a complete accounting of all items and all teams have benefited from donations from the Booster Club.  Nancy agreed to provide this list to Rita. 

Rita said she may also have craft tables available at the Basket Bingo night to increase the fundraising efforts.  Rita noted she was still entertaining and researching the idea of a Christmas House tour as an additional fundraiser and will report back to the members on the specifics at one of the next upcoming general membership meetings.

Business Sponsorship – Laurie Urehek announced she really needs help with Business Sponsorship.  Laurie said if she had help, she may consider staying on as Chairperson, but right now, cannot simply handle the workload by herself. 

Dr. Brooks noted that here have been several proposals of teams taking over the outside banner sales.   This would alleviate a lot of the work Laurie was now performing herself.  Dr. Brooks suggested a motion be made to approve individual team outside banner sales noting the Boosters would still control the electronic banner within the Gymnasium.  

Dwight Williams brought the motion to allow the teams to handle their own banner sales beginning with the fall sports program this year.  This vote would place the Athletic Department in charge of all aspects of the outside banner sales with approval through the school including dictating the guidelines of replacement of any banner, existing and new that were stolen or damaged by vandalism.  In addition, all existing contracts would continue to be honored by the Business Sponsorship Committee.  Laurie Urehek 2^nd the motion and motion was passed to allow individual teams to handle the sale of outside banners and each team must go through the Athletic Department for banner sales.  The Athletic Department would be totally responsible for all outside banner sales.  

Several members questioned how to handle the sale of advertisement on the electronic board noting that the Boosters had paid for this board.  Laurie and other members agreed the sale of the electronic advertising could be handled between Laurie Urehek and Mr. Rick Weber.   Again, all existing contracts regarding the electronic advertising board would be honored.

Motion was passed by the General members to turn over all banner sales to individual teams including the electronic board within the Gymnasium.

Dr. Brooks asked the members to push for more membership and especially team representatives as they will play a vital role on updating the Booster Club of their events, records and progress. 

Dr. Brooks announced he would like to really push for a better program and push advertisements through the athletic programs.  Dr. Brooks urged the members to volunteer or recruit volunteers for this opportunity to raise additional funds.  Dr. Brooks suggested selling advertisements for area businesses that would appear in all three season programs. 

Dr. Brooks reminded the members of remaining fundraisers that needed to be organized including the golf tournament, brick paver sales and DVD sales.  Dr. Brooks highly recommended the members agree to use the internet and sell spirit wear through the Booster website. 

New Business – Frankie Taverna provided his progress report on his Eagle Scout project on two moveable storage shelves measuring 6’ tall and 4’ feet wide, previously approved by the Booster club at the May General Membership meeting.  Frankie stated all work was complete and the shelving installed within the Field house was presently in use.  Frankie also stated he was successful at additional fundraising and the final cost to the Booster Club would very close to $400.00. 

Mr. Dredger told the members there was a budget cut which only allowed an athletic trainer on site every other game.  Mr. Dredger noted that although the Coaches and parents may be concerned, St. Mary’s County and Charles County School systems do not have funding for any athletic trainer.

Dr. Brooks asked for a motion to adjourn the meeting and noted the next General membership meeting would be held September 18^th due to the conflict of “After School Night” being held on September 11^th.  Dwight Williams brought the motion and Nancy Gerdes 2^nd the motion for adjournment.  Meeting was adjourned at 8:10PM.

 

HUNTINGTOWN HIGH SCHOOL

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

June 12, 2006

PLACE:  HHS Media Center 

Attendees:   Mrs. Valerie Harrington, Athletic Director; Mr. Rick Weber, Vice Principal, Dr. Michael Brooks, President; Mr. Dwight Williams, Vice President; Mrs. Nancy Gerdes, Treasurer; Mrs. Katherine Absher, Secretary.  Chairpersons present: 

Mrs. Kathy Kady, Membership;  Ms. Karen Merewitz for Rita Deugwillo, Fundraising.

Members present:  Mr. Donald Morgan, Ms. Beth Cothron, Mr. Don Ferguson, Mrs. Estelle Ferguson, Mrs. Debbie McIntosh; Mrs. Sharon Kavanagh, Mr. J.T. Kady, Ms. Stephanie Wilkerson, Mr. Gary Norris, Mrs. Kathleen Cirillo, Mrs. Debbie Merritt, Mr. Chuck Merritt, Mr. Joe Norris, Mrs. Sara Standard, Mr. Terry Green, Mr. Marshall Pike, Mrs. Janet McDonald, Mrs. Judy Buckler, and Mr. Jerry Gerdes. 

General Membership Meeting began at 7:07PM.

Dr. Brooks called meeting to order and introduced Mr. Matt Standard to provide presentation for his Eagle Scout project. Mr. Lister would like to build an outdoor shed for the football team to be located at the practice fields.  Matt estimated cost to be $2,000.00 for a shed 12’ X 12’ and 11’ tall. Shed will come pre-fabricated from “Lowes” and project would include a ramp to store cart but will not include lighting.  Additional help will be provided from other Eagle Scouts. Dead line to complete will be August 15^th.  Time for delivery from “Lowes” is 13 – 17 days.

Dr. Brooks asked the proposal be passed and reviewed and called for a motion to approve the $2,000.00 amount needed from the Booster Club.  Dwight Williams brought the motion and Beth Cothron 2^nd the motion.  Motion approved.

Report of the Principal – Mr. Rick Weber announced contractor was starting the installation of the steps down to the stadium.  Mr. Weber also advised that the work was still being performed to correct the drains on the stadium field, however, the work was not complete as of this meeting.

Mr. Weber stated the digital sign which was to be displayed on the front property of the school, was declined by the County.   A new ordinance regarding digital signs was put into effect immediately after our submission for approval.  Mr. Weber said he would try to appeal County’s decision, but did not feel it would be approved. 

Several members brought issue about the sign citing the sign was to be the class of 2006 legacy. 

Mr. Weber said another sign would be cheaper and may afford air conditioning in the field house.

Report from the Athletic Director – Valerie announced that plans for steps leading to the softball and baseball field were under consideration.  Valerie said more information about this proposal would be available next school year. 

Mrs. Standard offered the services of the Eagle Scouts or to build the steps. 

Mr. Weber did not feel wood steps could be placed until the ground settled.

Nancy Gerdes said cement steps would be too expensive for the Boosters to fund and wanted to limit the number of Eagle Scout projects the Boosters funded.

Valerie advised the members that the fields were watered based on 5 – 13 minute intervals each day for each zone.

Valerie stated drains were moved to make stadium field legal size, but field still needs top- soil for proper grading.  Valerie did not know specifically how the field was being enlarged.

Dr. Brooks asked if the stadium field would be in place in time for the next school year.  Valerie stated she did not know for sure if the field would be ready.

Valerie announced she would be resigning as Athletic Director and introduced Mr. Marshall Pike as her successor 

President’s Report – Dr. Brooks thanked all the members for their help in providing the food for the spring athletic awards banquet. 

Dr. Brooks asked the members if they had reviewed his several correspondences to County leaders and to Dr. Ken Horsman.  Dr. Brooks briefly reviewed the e-mails sent concerning the condition of not only the stadium field, but all of the practice fields. 

Dr. Brooks stated the School Board declined the request to fund ½ of the turf field for the stadium.  Dr. Brooks said Dr. Horsman advised the school board could not afford the $350,000.00 requested or additional funds to fix any of the fields. In addition, the proposal would not be considered for the 2007 – 2008 budget.

Dr. Brooks added he felt all the fields were in very bad shape and one drought would further impact already hazardous practice and playing fields.  Dr. Brooks felt this was a liability issue and urged help from parents of athletes or as members of the Huntingtown High School community to send e-mails and letters addressing the poor conditions of the high school’s fields.

Report of the Treasurer:  Nancy Gerdes provided her Treasury Report showing an ending balance of $45,575.81 through May, 2006.  Nancy’s report is incorporated within these minutes by reference.  Nancy noted that the amount donated to the Softball team for winning the State had been increased from $40.00 to $45.00 for each Varsity player.

Membership Committee:  Kathy Kady providing the membership report.  Mrs. Kady announced the Boosters had approximately 102 Family members, 14 individual members,  43 lifetime members and 5 charter members. Ms. Kady proposed increasing membership fee, but also providing 10 free tickets to any home school game. 

Valerie Harrington reminded the general membership that SMAC policy has not increased all home games to $4.00 per ticket. 

Dr. Brooks asked Mrs. Kady to prepare an outline of her proposals to gain additional membership and present these ideas for a vote at the August General Membership meeting.

Beth Cothron noted there would need to be an amendment to the By-Laws.

Valerie Harrington stated Mr. Dredger and the new Athletic Director would need to see the proposed amendment before any vote was taken to change the By-Laws.

Fundraising Committee:  Rita Deugwillo was not present to provide this report.  Nancy Gerdes stated Ms. Deugwillo will most likely have her list of fundraising project at the August meeting.

Concession Committee:  Dr. Brooks noted there was not a replacement for Dee Byrnes and a Chairperson and committee of around four members would be needed to run the concessions.

Dr. Brooks asked if any team representatives were present to provide final season standings. 

(Secretary notes that all team standings will be posted on the Booster website and has not included these records within the minutes. 

Old Business:  Dr. Brooks referred the members to his e-mail which announced the decision by the County Commissioners to decline the Booster’s request to fund ½ of the synthetic turf field in the amount of $350,000.00.  Dr. Brooks expressed his disappointment and stated he would be preparing a written response to this decision and would forward same response to the general members.  Dr. Brooks urged the members to contact their elected officials and media outlets to bring attention to the terrible conditions of our athletic fields.  

(The Secretary submits Dr. Brooks’ e-mail which is incorporated within these minutes by reference.). 

Dr. Brooks also reviewed previous suggestions regarding fundraising efforts.

The media guides would need sponsors.  Advertisers could pay 1 price and appear in the guide for all three seasons of the High School Sports.  Dr. Brooks asked the members to put together a media committee to handle this project.

Other projects which Dr. Brooks re-visited were DVD Sales of games or still photos of our athletes.  Also, Dr. Brooks would like to see the brick paver project put into action, noting this fundraiser could raise 15-80,000.00 dollars. 

Dr. Brooks asked the members to try to sell the remaining inventory of the spirit wear 

New Business:  Nancy Gerdes presented verbally presented proposed budget for 2007.  A copy of this budget is incorporated within these minutes by reference.  Nancy did note the Eagle Scout projects sponsored by the Boosters would be limited to two projects at a donation of $500.00 per budget year per each project.  This amount appears under miscellaneous on the 2007 proposed budget.

Dr. Brooks asked for a motion to approve the budget for school year of 2006 – 2007.  Dwight Williams made the 1^st motion and Karen Merewitz 2^nd the motion with a majority of the general members in agreement. 

Dr. Brooks then asked the General members to bring a motion approving Matt Standard’s Eagle Scout Project.  Rick Weber asked the members to check on the regulations regarding wood structures on school project.  Valerie Harrington expressed concern over vandalism noting the other storage units were made of metal. 

Dwight Willimas brought the motion to approve Matt Standard’s project as long as the structure complied with the school requirements.  Debbie Merritt 2^nd the motion.  Most General Members agreed to approve this Eagle Scout Project. 

Dr. Brooks asked Valerie Harrington if she had received the coach’s request for items needed and not covered within the school budget.  Valerie responded that all request must go through the Athletic Director and then to Mr. Dredger for approval before being funds are requested from the Boosters.  Valerie added these proposals would be in the beginning of August and the new Athletic Director would present these request after Mr. Dredger reviewed them.  

Dwight Williams motioned for the meeting to be adjourned at 8:43PM. 

Nancy Geredes 2^nd the motion.  Meeting adjourned.  Next meeting will be August 14^th at 7:00PM in the media center. 

 

 HUNTINGTOWN HIGH SCHOOL

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

April 11, 2006

PLACE:  HHS MEDIA CENTER

Attendees:  Ms. Valerie Harrington, Athletic Director; Mr. Rick Weber, Vice Principal; Dr. Michael Brooks, President; Mr. Dwight Williams, Vice President; Mrs. Nancy Gerdes, Treasurer; Mrs. Katherine Absher, Secretary.  Chairpersons present:  Ms. Rita Deugwillo, Fundraising; Mrs.; Mrs. Krista Marks, Membership; Ms. Dee Byrne, Concessions; Ms. Claire Piason, Scholarship Committee; Mrs. Laurie Urehek, Business Sponsorship.  Members:  Ms. Judy Buckler, Mrs. Cindi Salley; Mrs. Kelly Devore, Mr. Steve Devore, Mr. Gary Norris, Mr. Joe Norris, Ms. Debbie Merritt; Mrs. Debi Skalamera, Mrs. Laura Warlitner, Mr. Tab Warlitner, Mrs. Judy Buckler, Ms. Kristen Warlitner, Ms. Janet McDonald, Mr. Tab Warlitner.

General Membership Meeting began @7:10PM.

1.                    Call to order – Dr. Brooks asked if the members had reviewed the minutes for general membership meeting of March 14th.  Rita Deugwillo questioned page 4., under Spirit Wear.  Ms. Deugwillo requested items to be purchased not be limited to “Sew-It-Is”.  Dr. Brooks agreed that the vendor choice should remain open.  Other General Members agreed.  Secretary agreed to note this change in minutes for April 11^th General Membership Meeting. Correction regarding error of date for Basket Bingo to be changed to April 10^th for minutes of March 14^th General Membership Meeting.

2.                    Dr. Brooks requested Valerie Harrington to provide Athletic Director’s report. 

Valerie informed the members Mr. Dredger was addressing field drainage problems with the Civil Engineers.   Mr. George Leah would be coordinator with Engineers on field drainage issues, along with other field corrections needed.  Inlets at North Parking lots would also be investigated. 

Valerie stated scoreboard may be installed the following week weather permitting.  Scoreboard will be placed directly behind goal post closest to the school.    Additionally, the school was in the process of pricing costs to place the school name on front of the high school building.  More information to follow after costs is confirmed. 

Krista asked what plans the school board had in place to install a public announcement system.  Valerie responded Mr. Dredger needed to review the remaining funds in the construction budget to see if funds were available to provide the public announcement system.  Valerie added that the Athletic Booster Club would possibly need to provide the funds to install system.  

Several members voiced concerns over the lack of a public announcement system noting safety reasons and emergencies.  Dwight Williams and Krista Marks suggested the Booster Club provide funds now for a portable p.a. system. 

Dr. Brooks questioned if the funds to provide the p.a. system was the responsibility of Calvert County Schools and not the Booster Club. 

Dr. Brooks also asked for a cost amount to purchase the portable p.a. system.

Valerie could not provide a definitive answer whether the school system was required to provide the p.a. system or if funds would be available in the construction budget.  Valerie estimated the cost to purchase a portable p.a. system to be around $2,000.00 but noted she had not priced a system and this amount was her best estimate but not confirmed.

Dwight Williams stated the Booster Club should consider purchasing a portable p.a. system now to ensure the safety of the athletes and spectators in case of emergency.  The risk and possible dangers of not being able to communicate emergencies to the athletes and spectators was too great 

Claire Piason motioned for the Booster club to allow a budget of $2,000.00 to purchase the portable p.a. system now. 

Dwight Williams, Nancy Gerdes and Dee Byrnes all second the motion.  The General members in attendance agreed the purchase of the portable p.a. system was a priority

Dr. Brooks asked the members to suggest a limit on amount to be expended for portable p.a. system in order for motion to be approved. 

Nancy Gerdes responded the p.a. system was necessary and the motion should be approved for an amount around the $2,000.00 estimate.  Several members indicated the cost quoted was close enough to approve the motion.

Motion was approved to purchase portable p.a. system.  The general members would be consulted if cost would be over $2,500.00. 

Valerie resumed her report of the Athletic Director.  Spring sports awards would be held May 25^th and Senior Awards would be held May 31^st.  Valerie suggested the Booster Club scholarship awards should be presented at the

Senior(s) award event.  Also, new orders for letterman’s jackets would be taken to coincide with athletes earning letters for spring sports. 

President’s Report – Dr. Brooks had forwarded an e-mail to general members regarding field house prior to general membership meeting.  Dr. Brooks announced he had not received a reply from Mr. George Leah regarding Mr. Leah’s progress with the architect(s) to change the previous one story field house to the Booster club recommendation of a 2-story field house.  Dr. Brooks asked Valerie and Rick Weber if they had heard anything regarding the field house.  Rick stated a representative from the school’s construction contractor had heard there may be a change in the field house, but could not confirm if the change had been approved. 

Dr. Brooks acknowledged the many questions and suggestions he had received regarding the design of the field house.  Dr. Brooks noted he previously appointed Judy Buckler to chair the ad hoc committee to provide an organized list of recommended plans, designs and suggestions regarding the construction of the field house.  Dr. Brooks felt the sub-committee’s report and recommendations would be a more effective approach in addressing the school board concerning changes to the field house. 

Nancy Gerdes questioned whether the school board would be open to many of the suggestions the Athletic Booster Club may present.  Nancy felt the school board would try to complete the construction as originally planned.  Several members acknowledged and agreed with Nancy.  

Dr. Brooks introduced Ms. Judy Buckler who provided the general members with a preliminary outline defining the facilities and amenities that should be available for the outdoor sports at the high school.  This outline is included within these minutes by reference.  Dr. Brooks encouraged the members to volunteer their suggestions and expertise to help the ad hoc committee prepare a full, researched plan of what facilities and amenities were needed to accommodate the outdoor sports programs. 

Nancy Gerdes requested the floor at this time to express the disappointment of the athletes and parents who transferred from Calvert and Northern High

School to attend HHS for their Junior and Senior years and participate in the sports programs.   Nancy stated the parents and athletes were justified in their disappointments because some of the basic needs of the athletes and coaches were not provided and the lack of reasonable planning for the sports programs by the school board placed unnecessary obstacles and hardship on these student athletes. 

Mr. Weber acknowledged Nancy’s complaint.  Mr. Weber explained there were many difficult choices that were made in order to open HHS on time.  Many delays were caused by weather and problems occurring during construction.  The property’s elevation, slopes, soil, and drainage problems added to delays in providing adequate fields for outdoor sports. 

Mr. Weber explained these decisions were not made without regard to the athletes and the staff and administration of HHS were working hard to correct these problems 

COMMITTEE REPORTS:

Treasurer’s Report:  Nancy Gerdes provided the athletic booster treasury report through March 2005.  This report is incorporated within these minutes by reference.  Total available funds reported at $36,780.75. 

Membership:  Krista reported 2 new members: 1 family and 1 lifetime membership.  Krista estimated 1 in every 3 families who had student athletes were members of the booster club.  Krista and Dr. Brooks suggested team representatives could be helpful in gaining more members by actively marketing to the parents of the student athletes. 

Concessions:  Dee reminded the members that football concession was coming very soon.  Dee stated she would need grills, coolers, tents and an on-site storage facility.  Dr. Brooks asked Dee to prepare a list of the items concessions would need.  Dee agreed to have her list available at the next general membership meeting.

Fundraising:  Rita Deugwillo reported Basket Bingo was a great success.  Basket Bingo raised $6,000.00.  Dr. Brooks requested a list of the sponsors to send thank you letters.  Rita provided the Basket Bingo program that listed all the sponsors.  The program and list of sponsors are included within these minutes by reference. 

Market Day fundraiser raised $1,398.00 for the year. Spirit Wear/Public Relations:  Audrey Lewis was not present and Rita Deugwillo provided what information she had available.  Rita reported that the order for additional spirit wear had been placed and the caps were in stock for sale.

Dee Byrnes stated many people approach her at school with questions about spirit wear.  Dee asked that she be notified of any changes in the spirit wear sales day of Friday.  Rita agreed to pass this request on to Audrey.

Rita stated students were still coming in to the storeroom with food.   Rick responded that the storeroom is not just for the Booster Club.  The students sell tickets to different events and need the use of the storeroom.  Rick also noted the students only have 30 minutes for lunch.  The students use their lunchtime to sell items for the school and are also trying to eat their lunch.   

Business Sponsorship:  Laurie Urehek requested the advertising banners be placed out for the track meets and other outdoor sport events.  Valerie agreed to arrange for their display.  Laurie was actively seeking additional business sponsors 

Scholarship Committee:  Claire Piason reported 8 qualified students had made application for the athletic booster scholarship program.  Claire stated she was e-mailing the scoring grids to the judges and personal interviews were scheduled for April 27^th.  Scholarships would be awarded at Senior Awards night.

*Please see HHS Booster website for standings of spring sport teams. 

Old Business:  Dr. Brooks reminded the members of nominations for Treasurer and Vice President.  Nominations remain for Dwight Williams and Nancy Gerdes to serve additional two-year terms for Vice President and Treasurer respectively.  No new nominations were made.

New Business:  Nancy informed the members she was able to purchase a 10’ X 10’ pop-up tent for $209.00.  Nancy requested re-imbursement for this expense.  General members agreed for reimbursement for motion made by Nancy and second by Debi Skalamera. 

Krista informed the members Sue Collins, State Delegate, donated American flag and Mike Miller, State Senator, will donate Maryland State flags.  Valerie reminded the members flagpoles could not be installed until after the construction contractor is released.   Krista recommended hanging flags on table facing home bleachers. 

Meeting adjourned @ 8:23PM

HUNTINGTOWN HIGH SCHOOL

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

March 13, 2006

PLACE:  HHS Media Center

Attendees:   Mrs. Valerie Harrington, Athletic Director; Mr. Rick Weber, Vice Principal, Mr. Bob Dredger, Principal, Dr. Michael Brooks, President; Mr. Dwight Williams, Vice President; Mrs. Katherine Absher, Secretary.  Chairpersons present:  Mrs. Dee Byrne, Concessions; Mrs. Krista Marks, Membership; Mrs. Rita Deugwillo, Fundraising, Ms. Claire Paison, Scholarship Committee.   Members:  Mrs. Judy Buckler (Field House Ad-hoc committee), Mrs. Kathleen Cirillo, Mr. Gary Norris, Mrs. Janet McDonald, Coach Franks, Coach Guy Smith, Coach Mike Johnson, Asst. Coach Ron Seger, Mr. J. T. Kady, Mrs. Kathy Kady, Ms. Patti Stueckler, Ms. Tina Crawmer, Ms. Vicky Bechtold, Mr. Joseph Gaetano, Mrs. Cathy Gaetano, Mr. Harry Fierstein, Mr. Tim Cratty, Mr. John Hickey, Mrs. Sandra Hickey, Mr. Joseph Cihaul, Mr. Don Ferguson, Mrs. Estelle Ferguson, Mr. Thomas Moomau, Mrs. Karen Moomau, Mr. Danny Schmidt, Mrs. Michelle Schmidt, Mr. Jerry Gerdes, Mr. Richard Piason, Mrs. Claire Piason, Mrs. Jill Dobbins, Mr. Daniel Norton, Mrs. Christina Norton, Mr. Steve DeVore, Mrs. Kelly DeVore, Mrs. Janet Cratty.  *Please note that Mrs. Kathy Kady will be Chairperson for the Membership Committee. 

General Membership Meeting began at 7:04PM.

1.        Dr. Brooks called the meeting to order at 7:04PM and motioned for approval of January, 2006 General Membership Minutes. Claire Piason 2^nd the motion.  The January 2006 minutes were approved.  Kathleen Cirillo stated she would complete the minutes for the February 13^th General Membership Meeting and forward them to Dr. Brooks for review.  (Kathy Absher was not in attendance at the February meeting and Ms. Cirillo volunteered to take notes for the minutes.)  Dr. Brooks requested the report of the Principal.

2.  Principal’s Report – Mr. Dredger announced the steps from the stadium     (from the back of the field house locker rooms) down to the baseball fields was put out for bid and expected to hear back on some pricing shortly.  Mr. Dredger stated the request for an additional well to water the fields had been declined by the Health Department.  Mr. Dredger added that application had been made to the State to increase current usage of existing well.  Further updates will be provided to the Members as more information is received. 

        Mr. Dredger announced there would be major renovations at the end of spring to the stadium field.  New drainage would be installed and possibly additional sprinklers or the repair of any broken sprinkler heads.  The cost for the stadium field repairs will be close to $30,000.00.  Also, two practice fields would be closed at one time for seeding.  (There are 5 practice fields total.)  Mr. Dredger noted the fields needed to be re-seeded during the spring for optimal results and re-opening of the fields would be announced once repairs were complete. 

2.        Report of the Athletic Director:  Valerie reminded the members of the Winter Athletic Award Banquet to be held on March 14^th.  Valerie asked for volunteer to be at the school by 5:30 PM for set-up.

        Spring sports season started, cuts had been made and rosters would be available at the end of the week.   March 21^st would be the first play date. 

        Valerie announced there would be a change in the game times after Daylight savings.  All games scheduled at 3:30PM would be changed to 4:00PM.  All games scheduled for 4:30PM would remain at the same time. 

        Spring awards dates had been changed as follows:  Senior Awards will take place on May 25^th and the Spring Athletic Awards will be on May 30^th. 

        Valerie added a sincere thanks to all members, coaches and parents who helped to make the winter sports run smoothly. 

        Valerie advised the members the field house is being utilized for the spring sports.  Boys and Girls Lacrosse were using the lockers and the bathrooms and concession stand would be open for events.  The Baseball and Softball teams were using separate lockers within the High School.   J. J. Portables will deliver additional latrines to be located near the baseball and softball fields and the tennis courts.  In lieu of charge for the outside latrines, J. J. Portables had agreed to have advertising banners hanging from the fences at the baseball and softball fields 

        Admission tables will be set up at the entrances to stadium and an additional table will be located pass the gate area. The admission cost for spring games will be increased to $4.00 for Varsity and SMAC games and $3.00 for Junior Varsity games.    Also, handicapped individuals attending baseball and softball games can be driven down to the portable bleachers. 

3.        President’s report – Dr. Brooks briefly reviewed notes from the Executive Board meeting held on March 1, 2006 in which the Executive Board met with Valerie Harrington to review the existing budget and cost overruns not covered within Valerie’s Athletic Budget.  Items paid were itemized on the Treasurer’s Report provided by Nancy Gerdes by e-mail prior to the General Membership meeting and included the following: 

Lettering on Wrestling Mat                                               $ 925.00

Practice Goal Post                                                          $5,127.76

Cheerleading Mats                                                           $2,735.92

Swimming Equipment                                                      $1,909.86

Scorer’s Table                                                                 $5,790.00

 Total funds transferred  $16,488,54 plus the $11,000.00 previously approved for the portable bleachers. 

        Dr. Brooks advised the members that after all coaches provided their individual request which were reviewed and approved by Valerie to be brought to the Athletic Booster Club for approval, an additional $13,000.00 - $14,000.00 would be needed to fund these request.  Dr. Brooks announced the previous year budget and cost overruns would require an additional $25,000.00 carryover to cover the next year’s expenses not covered within the Athletic Director’s budget.  With actual cost figures for capital expenditures now available and past gate receipt amounts, preparation for estimating next year’s budget could be planned. 

        Dr. Brooks reminded the members that $25,000.00 was previously approved at the January, 2006 General Membership meeting to be transferred to the Athletic Directors budget for the portable bleachers at an estimated cost of $11,000.00 and $14,000.00 for cost overruns reported to date.

        In addition to the previously approved funds, Dr. Brooks brought a motion to approve $5,000.00 be allocated to the Baseball team and $5,000.00 to the Softball team to fund the construction of their dugouts.    Ms. DeVore 2^nd the motion and the majority members agreed to allocate these funds. 

        Dr. Brooks stated the year’s end gate receipts for spring sports is estimated at $5,000.00. 

        Fundraising:  Rita Deugwillo announced Basket Bingo earned close to $7,900.00.  Rita also stated that one sport team still owed money for a sponsored basket. 

        Business Sponsorship:  Dr. Brooks provided report.   No additional sponsorship to report since last General Membership meeting.

        Scholarship Committee:  Claire Paison reported 21 applications should be received no later than March 17^th.  Coach’s recommendations were due back by April 7^th.  Four Scholarships in the amount $500.00 each would be awarded.  Claire reminded members the applications could be obtained in the Guidance Office.  

        Ad-hoc Field House Committee – Judy Buckler advised there was no new information except the stools were expected to arrive shortly.  The cost for the stools had previously been approved by the membership and the cost would be close to $2,700.00. 

Team Representatives: 

        Softball – teams had been picked and first home game was scheduled for March 27^th.  Mr. Johnson added the softball team would need a field to practice on during the closure of the practice fields.  Mrs. DeVore will be Team Representative.

Baseball – Mrs. Kathy Kelly will be team representative.  Scrimmage will be played on Saturday, March 18^th.  Mrs. Kelly also expressed concern over losing the baseball practice field.

Tennis – scrimmage played on March 13, 2006. 

Dr. Brooks requested each team provide a team representative to attend the Booster meetings and aid the Boosters in recruiting additional members.

Dr. Brooks will update Booster website and requested schedules, rosters and photos.  Dr. Brooks requested coordination of these items should provided by the team representatives.

Old Business:  Dr. Brooks advised the members the field house project was complete including installation and painting of lockers.  The stadium field condition issue will be coordinated with the school board.  A media guide for the spring sports would be completed.  Dr. Brooks requested we re-visit the idea of DVD sales of sports events and will need a project coordinator.  

New Business:  Nominations for President and Secretary will be made in March and April.  Final Vote will be taken at the May General Membership meeting. 

Website will need to be updated to include more pictures and other team notes. 

Dee Byrnes asked if the PTSA should take over the sprit wear sales.

Dwight Williams asked if there was a complete list of individual team garments available for sale. 

Dr. Brooks motioned to put off vote on turning over Spirit Wear sales to another group until a later date.  Rita Deugwillo and Dee Byrnes both 2^nd the motion.  Motion to delay termination of spirit wears sales by the Booster Club approved.

New Business:  Baseball will have a fundraiser on April 29^th at the Huntingtown Fire Department and the Golf Tournament fundraiser will be held on April 11^th at the Wicomico Golf Club. 

Claire Paison urged the members to push the Commissioners to put an indoor pool within Calvert County.  Presently, the swim team must travel to Prince George’s Community College for training that requires more travel time than any other sport within the school for their practices. 

Also, Claire asked the members for their support on the “Relay for Life” run for cancer to be held June 16^th and starts at 6:00AM.  Claire would like to put together a team to represent the school in this event. 

Meeting adjourned at 7:55PM

HUNTINGTOWN HIGH SCHOOL

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

FEBRUARY 13, 2006

HHS MEDIA CENTER

Present:R. Dredger, R. Weber, V. Harrington, M. Brooks, D. Williams, N. Gerdes, K. Cirillo, J. Cleary, C, Piason, J. Griffin, T. Warlitner, L. Warlitner, B. Warlitner, M. Hardies, J. McDonald, J. Buckler, R. Deugwillo, D. Byrne, D. Taylor,

General Membership Meeting began at 7:05PM.

1.  Brian Warlitner, a boy scout with Troup 903 in Huntingtown presented a proposal for an Eagle Scout Project:  to build two wheeled cabinets with the dimensions of 6 feet long by 30 inches deep by 36 inches tall and shelves to fit under the serving counters that will fit plastic bins with lids with the dimensions of 6 feet long by 12 inches deep by 24 inches tall.  The wheeled cabinets will have laminated tops for food preparation and locking casters to be movable.  He projects that the cost for the project will be between $750 and $950 and has asked for donations from Sneade’s, Lowes and 84 Lumber.  He is requesting the Booster Club to consider funding any remaining costs for materials that are not donated.  The time required for the project is approximately 3 weeks and he is hoping to have it completed before the Spring sports teams start their home games.

2.  Principal Report – Mr. Taylor, Vice Principal, announced the Class of 2006 Mulch Sale.  This will be a joint effort of the Class of 2006, the Athletic Boosters and the Band Boosters.  Since the Class of 2006 will be graduating, it was mentioned that perhaps the Athletic and band Boosters would take it over next year.  The profit schedule is as follows:  10% goes to the school, of the remaining, 40% goes to the Class of 2006, 30% to the Athletic Boosters and 30% to the Band Boosters 

    Mr. Dredger reported that after completion of  the final audit for the school, the School Board has committed $230,000 to Huntingtown High School for school improvement/repair projects.  Included in this funding is money for a marquee in the front of the school building, cement stairs from the back parking lot to the track area, changing the door opening to the Gym lobby, roof guards, air conditioning in the field house, changing the drains on the stadium field, topsoil, concession equipment, and fencing in the tennis court.  The drains would be moved 6” from the track and would expand the playing area by 10 yards. 

       There has been a request made regarding drilling a second well on the property.  There is some question, however, as to how much water can be drawn from it and if it is worth the expense to drill it.

    It was suggested that Mr. Leah be invited to the next General Membership meeting to discuss this well option or other alternatives.

3.                 Athletic Director’s Report – Mrs. Harrington reported that the portable bleachers are in and in the process of being put together and out on the fields.  The weather strips have been installed under the doors at the Field House.  The locks, hinges and painting are completed in the locker rooms.  They were short a few hooks for the lockers and they have been ordered.  March 14 is the date for the Winter Sports Awards.  It will begin with refreshments in the Cafeteria at 6:15 and continue with the award ceremony in the Auditorium at 7:00 PM.  Invitations have been handed out to coaches to give to the athletes. 

 

    J&J Portables were contacted regarding rentals for the Softball/Baseball fields and the Tennis courts.  There was discussion about offering them a advertising banner for outside or 1/3 of a panel for the indoor scoreboard in lieu of payment for the rentals.

4.                           President’s Report – Dr. Brooks expressed thanks to the fans for game attendance and help with the Winter Media Guide.  Dr. Brooks has been doing our website on his own Comcast account and noted that there is not enough storage for all of the pictures he would like to include.  He mentioned contacting Chesapeake.net to sponsor the service or to maybe get it at a reduced rate.  Laurie Urehek spoke with Chesapeake.net and said that they will give us a good price.

5.  Treasurer’s Report – Nancy Gerdes reported a beginning balance of $60,085.78 with total revenues of $18,077.36 and total expenses of $14,362.48 and an ending balance of $63,800.66.  A complete report was furnished to the members present.

6.                          Membership Report – Krista Marks offered a detailed spreadsheet listing all of the Fall, Winter and Spring sports was presented with number of players on the roster and number of Booster Members per team.  Also included were the percentages of athletes represented by Booster members for each team.  Overall, 29.94% of the athletes were represented from the fall teams and 20.85% of the winter athletes were represented.  There was some discussion regarding increasing the percentages of athletes represented by Booster Members.  It was suggested that as the new team rosters are published, a letter be sent to the parents and athletes offering congratulations from the Booster Club and encouraging them to join the organization.  

7.                          Concession Report – Dee Byrne reported that everything is running status quo.  Dwight Williams had a meeting with Mr. Leah about outfitting the field house with a sink, ice maker and commercial grade refrigerator/freezer. 

8.                          Fundraising Report – Rita Deugwillo reported that she and Laura Warlitner are resigning from running spiritwear.  She mentioned that the PTSA has offered to take over spiritwear.  There was some discussion about if Boosters wanted to give up spiritwear completely.  It was brought up that perhaps it is too time intensive for the profit realized.  Mrs. Harrington suggested that it be sold out of the concession stand during the fall and spring sports events and not be opened on Friday afternoons as had been previously done 

    Market Day showed a profit this month of $675.00 

    Basket Bingo made $7,900.00 with FBLA making $565.00 on the Concession Stand.  The next Basket Bingo is set for January 28, 2007 the Sunday before Super Bowl.

    Rita suggested that the Booster Club give blankets to our Regional team winners as a way to decrease our inventory.

9.  Business Sponsorships – Laurie Uherek reported income of $4,000.00; Chesapeake.net and AAMCO with $1500 renewals and Dr. Cirillo with $2.000 and a new sponsor 

10.                       Scholarship Committee – Claire Piason said that the applications were given to the Guidance Office on February 3.  Ms. Hall has had a few students come by to pick one up.  Mrs. Sheilds will make announcements from the office.  March 17 is the deadline for students to turn in completed forms to Guidance.  A parent must be a Booster Club member in order for the student to be eligible for the scholarship.  Applications were also given to coaches to give to students as a way to encourage student to apply.  There was some discussion regarding the scholarships.  It was noted that at Northern High School there were some years that the Boosters there gave money to all the athletes who had applied for the scholarship and were qualified.  At Calvert High School their Booster Club awards two $500 scholarships. 

11.                       Field House Committee – Judy Buckler requested $2,760 to purchase 120 metal stools for the completion of the locker rooms.  There will be a 3-4 week shipping turn around.

12.                       Team Representatives:

    Swimming – Girls are 8 – 4; Boys are 5-7.  The SMAC tournament was snowed out and has been rescheduled.

    Wrestling – SMAC Tournament is this weekend at Chopticon.

    Indoor Track – Regionals begin Wednesday.

Old Business:

Action Items –

1.                                      Claire Piason made a motion and Dwight Williams seconded the motion that $2,760 be used to purchase 120 metal stools for the locker rooms in the Field House.  This motion passed by a majority of members present.

2.                                      Mr. Dave Bourdon introduced himself as a parent of a Boy’s soccer player and someone with 26 years work experience in the field of Soil and Water Conservation.  He specifically has knowledge of Turf and Athletic Field Management.  He outlined information about the condition of our current playing and practice fields and offered his experience and expertise to the Booster Club, School Administration and the School Board in helping to improve the state of our fields.

3.                                      Nancy Gerdes made a motion and Rita Deugwillo seconded the motion to budget up to $1,000 for the purchase of materials to construct the Concession Stand shelves if donations are not obtained.  This motion passed by a majority of the members present.

4.                                      Nancy Gerdes made a motion and Claire Piason seconded the motion that the Booster Club donate $350.00 to sponsor a hole for the Golf Team’s up coming Tournament.  It was suggested that the Club also donate a pillow and blanket as silent auction items.  This motion passed by the majority of members present.

5.                                      Nancy Gerdes made a motion and Dee Byrne seconded the motion that the Booster Club make a $500.00 donation to Project Grad to be used at our school.  Motion passed by majority of members present.

6.                                      Nancy Gerdes made a motion and Dwight Williams seconded the motion that Chesapeake.net be contracted for one year of service of our website with a budget of up to $300.00.  Motion passed by majority of members present.

7.                                      There was a proposal to sell all of the remaining Spiritwear to the PTSA.  It was discussed that the PTSA had volunteered to man the store, not necessarily take over Spiritwear.  This item is being tabled for now and will come up as an Action Item next month.

8.                                      Mr. Dave Taylor proposed that the Athletic Boosters commit people, time and trucks to the Mulch Sale.  The sale is Saturday, April 1.  The Band Boosters will also be holding a yard sale that same day in the Cafeteria.  He specifically asked for 20 people and 20 trucks.  Nancy Gerdes made the motion and Dwight Williams seconded the motion that the Booster Club commit to assisting with the mulch sale.  An e-mail will be sent out to the membership asking for help.  This motion passed by the majority of those members present.

9.                                      Mike Brooks made the motion and Tab Wartlitner seconded the motion that if it was agreeable with J&J Portables, an outdoor banner be made and displayed in lieu of payment for two months rentals for units at the softball/baseball fields and tennis courts.  This motion passed by the majority of members present.

This meeting was adjourned at 8:45PM

Respectfully submitted by Kathleen Cirillo

HUNTINGTOWN HIGH SCHOOL

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

January 9, 2006

PLACE:  HHS Media Center

Attendees:   Mrs. Valerie Harrington, Athletic Director; Dr. Michael Brooks, President; Mr. Dwight Williams, Vice President; Mrs. Nancy Gerdes, Treasurer; Mrs. Katherine Absher, Secretary.  Chairpersons present:  Mrs. Dee Byrne, Concessions; Mrs. Laurie Urehek, Business Sponsorship; Mrs. Krista Marks, Membership; Mrs. Rita Deugwillo, Fundraising, Ms. Claire Paison, Scholarship Committee.   Members:  Mrs. Judy Buckler (Field House Ad-hoc committee), Mrs. Kathleen Cirillo, Dr. Richard Cirillo, Mrs. Kathy Kady, Ms. Mary Hardies, Mrs. Beth Cothron, Mrs. Joyce White, Mr. Gary Norris, Mrs. Janet McDonald

General Membership Meeting began at 7:13PM.

1.Dr. Brooks called the meeting to order at 7:13PM and asked for approval of December, 2005 General Membership Minutes. Dwight Williams made the first motion for approval and Judy Buckler 2^nd the motion.  The December 2005 minutes were approved.  Dr. Brooks requested the report of the Athletic Director.

2.Athletic Director’s Report – Valerie announced Mr. Rick Weber would not be attending the general membership meeting to due commitments outside of the school.  Valerie advised the general members contractors investigated cutting a wall out in between the inside concession stand and the ticket/storage area.  Valerie stated the contractors advised against cutting into the wall due to existing wiring and plumbing that runs in the wall between the two rooms.  Valerie will ask Mr. Dredger to clarify the specific reasons as to why even a small opening cannot be accomplished.

Valerie announced the portable bleachers ordered for the outside baseball and softball fields were expected to arrive the following day, (January 10^th).  Valerie advised she was informed there would not be stairs from the upper parking lot down to the baseball and softball fields due to the instability of the soil on the steep hill.  Plans to place one set of stairs from the north rear corner of the stadium field down to the outside lower fields were planned and bids were presently out to several contractors.  Valerie will update the members of the ladder stairs when a proposal is accepted for completion of these steps. 

Valerie stated the present plan was to place the portable bleachers behind the backstops.  Valerie noted that pipes run from the pump house at the north rear corner of the stadium field down the hills and the school would discourage pedestrians from walking down the hill to access the baseball and softball fields.  Valerie advised spectators to park and walk from the north parking lot and walk to the lower front ground (Facing Route 4) directly to the fields, or use the steps (if available) closer to the pump house at the north rear of the school.  

Valerie informed the members the hardware for the lockers in the field house were back ordered, however, the painting of the lockers was complete. 

Valerie stated the stadium field drains could not be moved, noting the school board would not pay for the existing drainage problem or the cost to correct the drainage problem.  If the drains could not be moved, then the stadium field could not be enlarged to meet the field size requirements of soccer, lacrosse and field hockey.  Valerie suggested to the general members to consider paying for correcting the drains and the widening of the stadium field to meet the regulation sizes of the sports affected.  Valerie said the school budget and her athletic budget could not afford the additional cost for correction. 

Nancy Gerdes expressed her dismay at the school board’s construction error and stated if the Boosters did approve the funds to correct the stadium field, the school board should not have the authority to deny or have any input as to how the Boosters fixed the stadium field. 

Dr. Brooks noted that someone at the School Board or County inspection office approved the sub-standard field drainage.  With this in mind, Dr. Brooks stated he would write a letter addressing the question as to how the substandard drainage passed inspection and possibly inquire as to why the School Board feels they should not pay for this mistake.  Dr. Brooks asked all members and Valerie Harrington to state in writing to him of any and all negative consequences experienced at those sports affected by the poor condition of our stadium field.  This would include comments, statements or letters received from referees, coaches and parents of athletes from competing teams.   After receipt of these requested letters, Dr. Brooks will e-mail a copy of his letter to the school board addressing these issues to all the general members.  Dr. Brooks urged the members to ask coaches and parents to address their concerns in writing as soon as possible so he may begin drafting this letter to address the poor condition of the stadium field issue immediately. 

Valerie stated the practice fields were also in very poor shape and spring sports training would begin March 1^st.  Valerie said these fields would need immediate attention and asked for help from the Boosters to coordinate volunteers.

Nancy Gerdes suggested asking the Fire Department to bring water to the practice fields.

Valerie informed the members the school was working to place the HHS sign on the front of the building.  Valerie stated an electronic or digital sign was being seriously considered and partial funding may come from the Senior Class budget as a legacy.

Valerie informed the members of the deficit in her athletic budget and asked Nancy Gerdes to provide the details within the Treasurer’s Report.

President’s Report – Dr. Brooks expressed his sincere thanks to all volunteers who helped at home games and the concession stand.  Dr. Brooks further advised the Winter Program would go out to press on Wednesday, January 11^th and hoped to have available for distribution next week.  

Dr. Brooks briefly touched on how the Boosters should spend and budget their funds.  Dr. Brooks would like to implement a Budgetary Plan as a proper mechanism to better fulfill the needs of the athletic program within the school.  Dr. Brooks encouraged coaches to get involved and attend meetings, especially meetings in which Valerie would be requesting funds from the Boosters, so they may have opportunity to give reason for their request. 

Beth Cothron suggested coaches present budgets to Valerie Harrington.  Beth asked the Executive Board to consider making the budgets mandatory within the Boosters Budgetary Plan. 

Treasurer’s Report – Nancy Gerdes provided the Booster Treasury Report through December 2005.  Ending balance in account was reported at $60,085.78.  Nancy’s Report is included within these minutes by reference.

Nancy advised the members the amount of $40.00 for the softball team Division III Championship donation was increased to $45.00 per Varsity Player. 

Nancy asked Valerie Harrington where Mr. Dredger spent the 10% of funds received from fundraising. 

Valerie said Mr. Dredger uses the money not only for sports, but also on other school items like banners for teams, wins and other expenses not covered within his school budget.  

Dr. Brooks asked Nancy to provide her verbal summary of past, present and future budgetary expenses.

Nancy verbally listed items presented to her from Valerie that were not covered within her athletic budget covering the period of HHS 2004 opening of the Athletic programs to the present.  Nancy felt the Boosters should provide funds to the Athletic Director upon approval from the Executive Board for items needed within all the sports programs.  Nancy felt the purpose of the Athletic Boosters was to support the needs of the Sports Programs upon Valerie’s review and recommendation.  Nancy’s verbal list of funds needed included $11,000.00 for the portable bleachers, $13,000.00 of expenses incurred by the Athletic Department and not covered within Athletic or School Budget, and an additional $1,000.00 needed for miscellaneous items. 

Dwight Williams made a motion to approve the $11,000.00 funds be made available to Valerie immediately for reimbursement of the portable bleachers previously approved and set aside $14,000.00 for Valerie to use by the end of the school year, calendar year or immediately if needed.  Nancy Gerdes 2^nd the motion and a show of hands by a majority of the members present approved this motion 

Judy Buckler asked if funds could also be granted to pay for the stools in the field house locker rooms.  Judy stated 120 stools would be ordered at a cost around $4,000.00.  

Kathleen Cirillo asked Valerie if she could review the supplier’s proposal obtained by Judy Buckler to possibly obtain a discount or advise of another supplier who may offer the stools at a lower cost before order was made.

Valerie agreed to review the present supplier’s proposal and investigate     other supplier pricing. 

Nancy Gerdes motioned to approve the $4,000.00 for the purchase of the stools.  Dwight Williams 2^nd the motion and a majority of the members offered a verbal affirmative.

Membership Committee – Krista Marks provided her two-page membership report in writing.  Krista’s report for January 2006 is incorporated within these minutes by reference.

Krista noted there were a total of 12 new lifetime memberships gained this school year that included 2 upgrades of previous charter members to lifetime membership.

Krista’s report also shows an overall percentage of total fall athlete membership at 29.5% and an overall percentage of total winter athlete membership at 20.85%.

Concession Committee – Dee Byrne provided the Concession Report in writing.  Dee’s report is incorporated within these minutes by reference.

Dee reported winter team concessions are up and running and working out volunteer schedules.  Dee noted she restocks food and beverage items each weekend and emphasized the importance of notifying her of any shortages.

“Royalle” is the company providing the beverages sold at concessions. 

Dee advised a freezer, refrigerator and ice machine would be purchased in February.  (The ice machine located within the inside concession stand will remain, therefore a new ice machine will be needed for the outside.)  Dee also noted she was working with an Eagle Scout about movable storage shelves for use within the outside concession stand.  Dee advised there could be other items needed to open the outside concession stand.

Fundraising – Rita Deugwillo advised items were available and ready for sale in time for Christmas.  Rita stated Laura Warlitner was making calls to those persons who have not picked up their orders and noted if the orders were not picked up and paid for soon; they would be placed back into inventory for sale. 

Rita informed the members there were spirit items stolen.  Rita could not provide a dollar amount or list of specific items, but will perform an inventory to obtain a list of items missing.  Rita also raised concern over students eating around the spirit wear items, noting that some garments were damaged from food stains. 

Rita reminded the members of the Basket Bingo to be held on January 29^th and tickets for Basket Bingo would be for sale at most home games.  Rita said she needed a few more basket donations and door prizes and asked the members to assist her in obtaining these donations.

Business Sponsorship – Laurie Urehek stated letters were sent out to last year’s sponsors requesting renewal of their advertising.  Laurie announced there were two 1/3 electronic advertising spaces still available on one panel. 

Laurie highly recommended pursuing larger sponsors.  Specifically, she would like to approach the “Underall” owner and asked Valerie to make contact with Guy Smith, who knows the owner of this company. 

Scholarship Committee – Claire Piason informed the members Debbie Merritt will work with her to have scholarship application forms available for students by February 3^rd.  Claire stated the scholarship winners would be announced at the Senior Award Assembly. 

Valerie Harrington said she believed the Senior Award Assembly was scheduled for May 23^rd. 

Nancy Gerdes stated the Treasury Fund would allocate a total maximum of $2,000.00 toward the scholarship awards, regardless of the number of persons approved for the awards. 

At this time, Nancy reminded the members that all check request need to be presented to her only. 

New Business – Dr. Brooks asked the members to review the membership list and actively recruit members to fill up-coming committee chairperson and Executive Board openings. 

Dr. Brooks requested any reports from Team representatives present.  (Secretary Note:  Team standings are listed on the HHS Athletic website.  Secretary does not note team standings within minutes.  Secretary will note any team issues needing Athletic Booster attention within the minutes.)

Old Business – No old business was brought for discussion.

Dr. Brooks noted he would prepare the e-mail regarding the stadium issue upon written receipt of specific incidents relating to the field condition and field size not meeting specific sport regulations.

Meeting adjourned at 8:55PM.