GENERAL MEMBERSHIP MEETING

December 10, 2007

HHS MEDIA CENTER

Present: Dr. Brooks, Kathy Kady, JT Kady, Bernadette Karbowsky, Nancy Gerdes, Janet McDonald, Rick Weber, Renee Tittinger, Donna Hill, Warren Rice. Beth Cothron.

General Membership Meeting began at 7:10PM.

1.        Dr. Brooks called the meeting to order at 7:00PM. Minutes of the last meeting will be presented at the next meeting.

2.        Report of the Principal/Athletic Director:  Mr. Weber said there are no new updates on projects. We are still waiting for the word on the well. Bids are being accepted for the steps to the base/softball fields. The Board said it is “guaranteed” that the scoreboards will be in for the first game in the spring.  Fall sports are finished. Winter sports are starting. There was a good turnout at the first boys basketball game, and winter sports are off to a good start.

3.        President’s report – Dr Brooks requested the minute note that in the March 12, 2007 minutes, the principal reported that the Board approved that they would pay for Smeco and $10,000 in installation for the scoreboards. Warren Rice added that Tuck Powers called him today in reference to the scoreboards. The Scoreboards are in and the utilities are there but it will cost $13,000 to erect the boards and an additional $3-4000 to get the boards working. Warren will call Mr Morgan for information and will work to get the Board the information and assistance they need so this does not drag on.

The Band Boosters get $500 for their efforts in the concession stand. Dr Brooks will invite the President to the meeting to formally give them the money.

The Winter calendar has been updated on the website. Dr Brooks needs the team rosters and the photos, which will be taken on Thursday, in order to update the website.

4.        Report of the Treasurer – Nancy Gerdes reported a previous balance $55,019.36, total revenues $6472.54, total expenses $7992.52.  Total available funds $53,499.38. Expenses include paying the fall sports team and the item to recognize the baseball regionals.

5.        Committee reports

a.        Membership – Kathy reported 138 members: 56 lifetime, 76 family and 6 members. Ice hockey is working towards 100 percent membership.

b.        Fundraising – Rhonda reported that the Chamber Choir has a Basket Bingo scheduled the day before ours; so our Basket Bingo was moved to Feb 24. Rhonda will do a flyer. She asked everyone to take a letter to ask for corporate sponsorship. She’ll send the letter by email to Dr Brooks, as well as the flyer. She needs a list of coaches that paid for last year’s baskets. She is looking for a male volunteer to be the announcer the day of bingo. A ticket order volunteer is also needed. Mr Weber approved letting the Boosters email the flyer to the school newsletter email list. There are 600 families on the email, and mailing labels can be provided for the remaining families. There will be an ad in the next newsletter, scheduled for Feb/Mar. Rhonda hopes to have tickets sold in the office and at basketball concessions. Dr Brooks offered to print additional flyers and other needed things.

Market day orders are due Tuesday, Jan 8 for pick up on Jan 14.

c.        Sponsorship –Beth sent the list of our sponsors and their expiration dates to Jason so Jason can compile the complete, comprehensive list. The newest sponsor is McHale Landscape and Design.

d.        Ad Hoc Field – Warren reported that the MD Dept of Environment is trying to determine where we should drill the well. Dave Bourdon is monitoring this. It is a 60-day process to apply for a well. If the approval doesn’t come until Feb or Mar, it will be hard to meet our spring deadline for seeding.

6.        Team Representative Reports

a.        Boys Basketball – There is a game tonight.

b.         Girls Basketball – They won their first game and are home on Wed and Fri. There is a Holiday Tournament for boys and girls from Dec 27-29.

c.        Indoor Track – They have a meet on Sat.

d.        Swimming – There is a meet tonight.

e.        Wrestling – The first meet is tomorrow. The team is strong in the middle weights.

f.         Hockey – There is a game tonight. Their games have a good turnout of fans.

7.        Old Business – Warren asked about the flagpole. The site is picked and site lines need to be done. The Board will put in the flagpole. It will be by the scoreboard and inside the track 

8.        New Business – Dr Brooks said that the recent School Board newsletter mentions that Patuxent High School has asked for the approval to put in artificial turf on their main field, paid for by the Southern Optomists Club.

Meeting adjourned at 7:40 PM. The next meeting is January 14^th.

Respectfully submitted,

Beth Cothron

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

October 8, 2007

Attendees:  (Note: the list of attendees will be available at a later date and will provided in the official minutes 

General Membership Meeting was called to order at 7:03 pm by Dr. Brooks. Minutes for the September were approved.

Principal’s Report: Trey Sirman reported. There have been quotes and specs done for the baseball and softball scoreboard installation. Previously, the Board had agreed to pay for installation, however the cost is more than expected: $12,000; so Mr Weber is negotiating with the Board as to what the Board will pay.

It’s been approved to put a fence behind the bleachers along the hill of the baseball and softball fields. The Board will pay for it. Next week will be the final plan for where the fence will be located. The drains will be outside the fence. They plan to start the installation next week. Kathy Kady said that many people who can’t make it down the hill to the fields watch the game from the top of the hill, so a gate will be needed in the fence. Trey said the plan is to have people watch the game from behind the fence. But there will be gates in the fence, as they will be needed for cross-country.

There has been headway made for the steps to the baseball and softball fields, during a meeting last week to discuss this. Also, the sign is in, but it is not digital; and the flag is in but no location has been decided upon.

Athletic Director’s Report: Jason Harlow said things are going smoothly. There was a good turnout for Friday’s game. Two golfers qualified for state.

President’s Report: Dr Brooks thanked everyone for a successful fall season. The band is doing well, including placing first in the competition here. The band and parents are big supporters of the boosters. Their website is www.canesband.org. The Booster website has been updated. Fall team pictures are online, except for football. There are 6200 pictures online. Jerry Gerdes and Mark Lipino have been photographing sports. Other people have sent in photos, too. Dr Brooks requested that anyone with photos send them to him by CD or email, and he’ll post them on the website.

A note was sent out requesting that anyone with splints or crutches or similar items donate them. Trey will put a box in the office for donations. These items will be available to the coaches and doctors on the field for use when needed. There should be a splint bag at all sporting events. Trey mentioned that the county does have money to hire team trainers, but no applicants. He said few counties have trainers.

The field house sign has been put up. 

Treasurer’s Report:  Nancy Gerdes reported a beginning balance from August of $39,190.57. Revenue of $15,157.20, including $10,627.75 from concessions, $49.47 from Market Day, $3680 from membership and $800 from two check from July. Expenses were $7429.53, including $6706.64 from concessions, 230.35 misc. and $492.54 for sponsor ads. The ending balance is $46,918.24.

Committee Reports:

Membership: Kathy Kady reported 3 individual, 56 family and 55 life members, for a total of 114. New life members are listed on the website. The other life member plaque is done and needs to be put up.  Kathy emailed the past family members and asked them to renew. Membership applications also went out in the school newsletter. Kathy just got the team rosters and will use them for recruiting members. On each membership form there is a spot to list what committees the member would like to assist in. Kathy created a list of volunteers by committees: concessions, fundraising, corporate sponsors, scholarship, sports physicals, Market Day, media guide and basket bingo. She gave the lists to the committee chairman, so that the chairman can contact the potential volunteers.

Concessions: Dwight Williams said sales were good. The Saturday night freshman and JV football games brought in almost as much as a varsity game. The Band Boosters are doing a great job. Their contact, Kim Lee, has worked hard and has been successful. Jason mentioned that there is no JV football game this week, and there may not be a freshman game, which is scheduled for Friday.

Fundraising: Rhonda Buckler said she will get the basket bingo information so she can start planning and will contact the bingo caller to find what day he is available. Rhonda said she would like to do a Battle of the Bands as a fundraiser. Trey will ask Mr Weber for an okay for this. Karen Merewitz reported that Market Day distribution is tomorrow. It’s the biggest sale yet and was run by the field hockey team. There might be other months available for teams to sign up. Girls soccer and boys lacrosse volunteered for any open months. The next sale comes up quickly – order by Oct 23 for pick up Oct 29. Dr Brooks said that the field hockey team did a 50-50 raffle at the football game and plan to do it every home game.

Sponsorship: Beth Abbott sent letters out to 20 new prospects. PNC Bank became a $1500 sponsor. Hatcher Supplies is a $400 sponsor. Beth asked how the money is accounted for that arrives to the school. The checks go to Nancy and she sends a note to Beth. Beth then arranges for signs and contacts Jason for tickets. Warren Rice asked about the signs that are up around the field, asking that we ensure that paid sponsors have their signs up and unpaid sponsors signs are not up. Jason put up the signs and will ensure all paid sponsors signs are up. Beth will give Jason a list of sponsors who have paid the Boosters. Jason will get lists from the coaches as to what sponsors they have sold. Jason will keep a master list of active sponsors in order to ensure the right signs are up.

Field Conditions: The hydrogeologist has been hired. They hope that his report will come within 30 days. Then a permit can be requested for the well. The plan is to have the well by the end of the summer, assuming the hydrogeologist’s report comes back okay. The lower fields have been shut down. They have been reseeded and comproed. The fields could be ready for spring. Soccer is now using the baseball and softball fields. The country Parks and Recreation said there aren’t any fields available that we could use off campus.

Girls Soccer – They are 8-1. She thanked Bill Goddard for his efforts with concessions.

Boys Soccer – Varsity is 6-3, JV is 7-1-2. They should be seeded high for the play-offs. They will sponsor a middle school tournament on Saturday.

Volleyball – There’s a home game against Calvert this week.

Field Hockey – The next game is at home against Leonardtown.

Golf – Two boys qualified for state.

Cheer Squad – The squad will perform at the Naval Academy half time show on Nov 17.

Dance Team – They will be selling Krispie Kreme Donuts on Oct 13.

New Business: 

Spirit Give-away – Beth Cothron suggested we give away a spirit item at the Homecoming game. Discussion brought up poms/shakers, spirit sticks and clappers. Nancy Gerdes volunteered to order and organize the distribution. Rhonda Buckler and Karen Merewitz offered to help. Nancy moved to spend no more than $1000 on an item and possibly sell them at a nominal charge. Warren Rice seconded. The motion passed. Selling popcorn sold in megaphones was discussed. We have Kettle Corn at the games as a vendor so maybe the megaphones could be used for popcorn. Trey said the other high schools have megaphones given to them by the College of Southern Maryland. Beth Cothron said she’d research this.

Swim Official Training – Bill Goddard said that there is Swim Official Training on November 5 at Westlake High School at 6 pm.

Year-end Sports Banquet – It was asked whether the banquets would be done like they were last year. Jason said that Mr Weber is in favor of individual banquets but what to do hasn’t been decided yet and will be asking the coaches for their input. Individual banquets give the coaches and teams the chance to do what they want. Dwight feels that the athletes with special recognition in county and SMAC should be recognized before their peers and possibly the student body at the end of each season. Trey offered to take input and suggestions on this matter and compile the information and opinions.

Meeting adjourned at 8:17 pm. Due to the federal holiday on November 12, the next meeting will be on Monday, November 19.

Respectfully submitted,

Beth Cothron

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

September 10, 2007

Attendees: Mike Brooks, Dwight Williams, JT Kady, Kathy Kady, Rick Weber, Jason Harlow, Rhonda Buckler, Nancy Gerdes, Jerry Gerdes, Trey Sirman, Chip Dahle, Dennis White, Mary Arnold, Bill Goddard, Janet McDonald, Rodger Ganley, Kathleen Cirillo, Renee Tittinger, Stephanie Wilkerson, Judi Coyle, Beth Cothron 

General Membership Meeting was called to order at 7:04 pm by Dr. Brooks. Minutes for the August meeting were distributed. A change to the minutes should read: “Beth Cothron was nominated for secretary. Additional nominations can be made at the September meeting. Election will take place at the September meeting.” With that correction, the minutes were approved. December minutes are forthcoming.

Principal’s Report: Mr Weber reported that the school board approved the installation. Bids will be taken. A fence will be installed behind the hill on the baseball field homeside. A gate will be installed in case steps are put in later. A big crowd is expected for Friday’s football game. Homecoming is October 26 against LaPlata.

Athletic Director’s Report: Jason Harlow said he had a good first week and thanked everyone for their assistance. The grass is gone on the bottom practice field used by soccer. They’ll move to the base/softball fields.

President’s Report: There was a big turnout for the last football game. Dr Brooks thanked everyone that worked with the sports physicals. They did 170 exams and brought in around $4000. The Website has most of the rosters on it, and he’ll add pictures as he gets them. He requested that anyone with photos please send them to him for the website. Dee McIntosh is available for hire for game/team photos. Also added to the website were links to any team websites. He also thanked everyone for coming to the first meeting of the year and starting off the year well.

Treasurer’s Report:  Nancy Gerdes reported a beginning balance from July of $38,025.03. Revenue of $1600 from physicals and expenses of $434.46, which included the purchase of bread from Bowen’s and the volleyball regional recognition items. The final August balance is $39,190.57. The total income from sports physicals was $4225.00. The gross for the Friday football concessions was around $2600.00, with 20 percent going to football and 20 percent going to band. Band parents were organized well to man the concessions stand. Football parents didn’t appear as organized and not many showed up at half time. Jason Harlow did send an email asking all team coaches for their parent reps information. For the concessions manning for this Saturday’s freshman and JV football game, the football parents will need to do it all. Band parents cannot be there

Committee Reports:

Membership: Kathy Kady reported four new life members for a total of 51. 31 families renewed or joined. There is 1 regular membership. Nancy Gerdes and Kathy Kady worked the membership table at Back-to-School night. Kathy also worked at football and girls soccer. Freshman night is October 3 and Kathy will need help at the table. The life membership plaque is almost ready. Kathy asked it they could be moved closer to the gym. She will check if there’s room for the new plaque where the other one is first. Dr Brooks will get the membership form to Vicky so that it can be in the next newsletter.

Fundraising: A fundraising chairman and a basket bingo organizer are needed. Market Day is scheduled for 9/21 and 10/23. Nancy Gerdes said that Laura Warlitner might be interested in planning basket bingo.

Field Conditions: An email from Tuck Powers said that the Board has agreed to hire a hydrogeologist, and the board will fund it. The Board will pay for the well and electric issue. Boosters will pay for the irrigation cost. The School Board says the total cost is around $54,000, which includes $10,000 for the portable irrigation system. The hydrogeologist’s report is needed before we can apply for the well. Then at least 30 days are needed for state approval.

Concessions: This past Friday night was nearly the biggest gross we’ve ever had. Dennis White said that the cooler in the inside concessions stand leaks. Dwight Williams will call someone to look at the cooler.

Sponsorship: Beth Abbott sent letters out to 10 new prospects. Mr Weber had 2 people contact him, and he will forward the information on to Beth. Also Huntingtown Vision is interested in sponsorship.

Volleyball – Dennis Write reported they are 2-0. There is a game tomorrow nand a JV tournament on Saturday.

Golf – Renee Tittinger said golf had a large turnout. There is a mtch tomorrow at White Planes. The coach handed out Booster membership forms to parents.

Flagpole – Bill Goddard requested a flagpole be installed on the main field. He is willing to donate the pole. Rick Weber said the school will pay for installation. Chris Morgan had suggested it be put in the horseshoe area by the scoreboard. This could be combined with the brick pavers being done by the PTA.

Trainers - Dr Brooks said there are no athletic trainers hired for the school. The coaches do all taping before games/practices. Mr Weber said that there are trainer positions open but there were no applicants for the jobs at the four high schools last year.  Anyone interested in the positions should contact the school board. Also, teams should ensure there is a medical kit at each field. There is an ambulance at the football games.

Injured player - Kathy Kady updated us on TJ Ricchiuto from football. He is recovering and at school part-time. There will be a spaghetti dinner planned to help fundraise for the family.

Secretary position - There being no other nominations from the floor, tt was moved and seconded that Beth Cothron take the secretary position. The motion passed 

New Business: 

Newsletter – Dr Brooks will write an article for Vicky for the upcoming newsletter that reminds teams about the pizza party for any team reaching 100 percent booster membership.

Chairmen Needed – Dr Brooks reminded everyone that chairs are needed for Fundraising and Concessions. Rhonda Buckler asked for information about the chairman position. She and Dr Brooks will talk after the meeting. Other possible committees include: DVD sales and the Media Guide/Program.

Team Photos – Photos were taken this week.

Freshman Night – Dr Brooks will talk about the Boosters at Freshman Night. Mr Weber asked that he send an email to Trey in order to be put on the schedule.

Website - There is a new local website established by Jim Higgins. It is: www.smacsportsnet.com and it has the latest in sports scores and information.

Meeting adjourned at 7:58 pm. The next meeting will be on Monday, October 8.

Respectfully submitted,

Beth Cothron

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

August 13, 200 

Attendees: Dwight Williams, JT Kady, Kathy Kady, Warren Rice, Rick Weber, Jason Harlow, Chris Morgan, Karen Merewitz, Judy Buckler, Nancy Gerdes, Claire Piason, Gary Norris, Trey Sirman, Beth Abbott, Barbara Fink, Tim Kinslow, Mary Arnold, Beth Cothron.

General Membership Meeting was called to order at 7:04 pm by Dwight Williams, representing Dr. Brooks. Minutes for the June meeting were distributed and approved. December minutes are forthcoming. Dwight announced that the secretary position is open. The new principal is Rick Weber.

Principal’s Report: The new vice principal is Trey Sirman. The new athletic director is Jason Harlow.

Athletic Director’s Report: Jason Harlow said he’s happy to be at HHS. He was a middle school PE teacher before coming to HHS as the new athletic director.

Field Conditions: There was a meeting last week about the field conditions. Warren Rice will report the results later in the meeting. Positive things came from the meeting, but they don’t help our current condition. All teams will start on the fields in their current condition. If outlying fields must be used, field hockey will go off campus first. Further use of outlying fields will be discussed with the coaches. We will first use the fields that are not irrigated. They we’ll use the base/soft ball fields. Football practice will be the last to move. 

Treasurer’s Report:  Nancy Gerdes reported a beginning balance from May of $30,296.51. Income was $682.30, which included concessions and Market Day. Expenses were $4578.78 and included concessions, Market Day, scholarships and plaques/signs. The final June balance is $35,4000.03. Income in July was $2625 from sports physicals for a balance of $38,025.03. There will also be a deposit coming of $1600 for the last day of sports physicals.  Dwight reminded everyone that the treasury is carrying a lot of money due to the play to put in field irrigation. Treasurer’s report is attached to the official minutes.

Committee Reports:

Membership: Kathy Kady asked if our membership form could go home in the first day folder. Mr Weber approved this. Kathy will do membership cards at parents’ night so that people have their cards right away. The deadline for the next newsletter is Sept 15. Beth Cothron will put an article in the newsletter. Kathy reminded people that family membership gives five individual entries into sporting events. Everyone needs to pay their dues for the new school year, unless they’re life members.

Fundraising: A fundraising chairman and a basket bingo organizer are needed. Karen Merewitz asked if all Market Day sales were assigned to sports teams. Jason Harlow will check. The summer Market Day sale went well for the Hockey Club. Market Day flyers were put in the recent newsletter to parents.

Field Conditions: Warren Rice said that we left the June Boosters meeting thinking we’d have water on the fields by way of a moveable irrigation system. But in mid-July, the School Board said we can’t buy the mobile irrigation system due to a lack of water. A meeting was set up with Jack Smith, Bob Gray, Robin Welch, George Leah, Dave Boudon, Mr. Weber, Dr Brooks, Warren Rice, and a number of school board staff members. The meeting brought out some good discussion. Jack Smith said doing nothing was not an option. It was decided that we could not do an underground irrigation system. Jack Smith said the board will front the money for a hydrogeologist to look at the fields and irrigation. Dave Boudon and George Leah will work to get a permit for a second well, optimistic that it could go through in 30 days and a well installed by spring. Tuck Powers and Warren Rice will get estimates for preparing the fields. Bob Gray will brief the Board when it meets on August 9. By the Sept 6 Board meeting, there should be a new proposal for vote. We will have to settle the financial situation. Everyone at the meeting agreed that we need a second well and irrigation. By next school year, we should have grass. Chris Morgan recommended we get a higher quality grass when we plant it. Bermuda grass is easier to maintain and keep. Mr Weber said we’ll first need to deal with the soil conditions. Chris Morgan said that what we did this year – subsoil, compost, seed – wasn’t enough; we need to do it right. Warren Rice said that Dave Boudon brought up at the meeting that there is a study of who had good fields in the state of Maryland and what grass grows best in what area. Bob Gray told everyone at the Board meeting that it took Patuxent High School 7-8 years for their fields. Chris Morgan requested we ensure someone is trained on how to maintain the fields. Rick Weber said we’ll get the water first and then solve the rest of the issues. Soccer teams will start on the dirt fields. Chris Morgan , the soccer coach, said they’ll walk the fields to remove dangerous objects before they start practice. He would rather practice at the school, if possible. Mr Weber said there are other alternatives for fields, if needed.

Concessions: A chairman is needed, plus a core group of parents to man concessions during the games. The band will still man the varsity football games, with football parents substituting at half time. We’ll need to set up a clean-up day and stock day. Chris Morgan volunteered the NJROTC cadets to help with clean up. The first football scrimmage is August 22.

The Scoreboards were discussed. Mr Weber said they scoreboards are in but they’re not up because we need a bigger crane to put in the support posts. George Leah will call about a crane. He told Warren Rice that the Board would pay for the installation but because more steel is needed, George Leah wants the Boosters to pay for the additional cost. Nancy Gerdes said that we did not budget for it as the Board said they would install the scoreboards.

Warren Rice reported that George Leah stopped him at the field conditions meeting and told him about the concessions stands for the base/soft ball area. George Leah told him we would not get concessions stands and sited the fact that the dugouts were not done to specs as a factor in that decision.

Sponsorship: Beth Abbott is the new chairman.

New Business: 

Secretary position: It was moved and seconded that Beth Cothron take the secretary position. The motion passed.

Flagpole: Chris Morgan requested a flagpole be put up at the main field. It could even include a garden area and memorial. This will be addressed once the field and irrigation issue are solved.

Trainers: Chris Morgan asked about the trainer positions that were eliminated last year. Mr Weber said that there are positions open but there were no applicants for the jobs at the four high schools last year.  Anyone interested in the positions should contact the school board.

Hockey Club: Barbara Fink and Tim Kinslow attended for the Hockey Club. Karen Merewitz said there will be enough players for a roster and they can represent Huntingtown. There eventually might be enough for a JV team. The Hockey Club follows the same rules as varsity athletes. Games will be from November to February. They’ll play at the Capital Club House in Waldorf.

Injured player: Kathy Kady mentioned that TJ Ricchiuto was in a car accident and had been in a drug-induced coma for weeks. He’s out of the coma and now home and cleared to start weight training in a few weeks. He cannot play football this year, but he’ll be a coach for the team. There are live-strong-styled bracelets being sold in his honor as a fundraiser for his family.

Meeting adjourned at 7:54 pm. The next meeting will be on Monday, September 10.

Respectfully submitted,

Beth Cothron

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

June 11, 2007

Attendees: Dr. Michael Brooks, Marshall Pike, Nancy Gerdes, Jerry Gerdes, Laurie Urehek, Kathleen Cirillo, Renee Tittinger, Pamm Houchens,  Warren Rice, Dwight Williams, Beth Cothron

General Membership Meeting was called to order at 7:08 pm by Dr. Brooks in a HHS classroon. Minutes for the April meeting were distributed and approved. December minutes are forthcoming.

Athletic Director’s Report: Marshall Pike will also report for the Principal. Mr Pike announced that he has resigned as Athletic Director but will remain at HHS as a teacher. He thanked everyone for their support.

Field Conditions and Irrigation – Mr Pike has one estimate and will get another from Automatic Rain on June 19. Laurie Urehek contacted another company who will come for a third estimate. The O.A.Newton Company in Bridgeville, DE has a KIFCO above ground irrigation systems. This system needs 45 lbs of pressure out of the well to operate. George Leah says we don’t have 45 lbs of pressure from the well. However, Newton has a well booster pump for an additional $2300. Mr Pike said the fire hydrant a the entrance to the school can provide water at 65 lbs of pressure but a flatline hose and additional pipes would be needed to get to the outlying fields. In addition, a water meter could be put on the hydrant to monitor usage. Cost is $6300 per irrigation unit with a 5% discount for schools. An advantage is that this system doesn’t alter the fields. This system could also be a back up for an inground system. Total cost should be under $10,000. The system could be here the day after ordering it. It is 100% guaranteed and if it can’t be fixed on sight, they will bring a replacement unit. Dr. Brooks brought up the issue of who will run the system and be responsible for it. Mr Pike hoped that would be the maintenance staff but there is no definite decision on that. Mr Pike said that Mr Willis the maintenance person comes at 5 am and could hook up the hose, then it could be the athletic director’s job to do the watering. It’s estimated that watering would take 30 minutes for each field. Dr Brooks asked Mr Pike to see if the Boosters could pay someone to maintain the system and do the watering. Dwight Williams said we need someone at the school to work out the details. With Mr Dredger leaving, the Boosters will need to brief the new principal on the status of the fields and the irrigation. Mr Pike isn’t sure if Mr Leah will approve or support the above ground system. Dr Brooks said he still hasn’t gotten a response from Mr Leah, and Mr Weber is trying to set up a meeting between them. Mr Pike said Mr Dredger has stopped the fire department from using the school’s hydrant although members present said they have seen the fire department and others, including a landscaping company, filling up at the hydrant. It is unclear if this occurred after Mr Dredger stopped the unauthorized usage. Nancy Gerdes moved the Boosters buy the above ground system at a maximum of $10,000 once we know the particulars and details. Jerry Gerdes seconded. This passed unanimously.

Market Day – There are 10 Market Day sales next year. Coaches have already signed up to do six of them, four more are available for teams to sponsor 

President’s Report: Dr. Brooks congratulated the Girls Softball Team, Boys’ Baseball Team, Zach Ray and Matt Cirillo in Track and Field for their achievements in State. He also congratulated the scholarship winners: Matt Baden, Kyle Jarrett, Kaitlin LeDonne, Kenneth Merritt, Jessica Moulton, and Megan OBrien.

Banquet – Dr Brooks reported that the Banquet went well but next time food should be served at the beginning of the event and bigger plates should be used. Pamm Houchens said she felt it was not a good idea for only awardees to be invited to the Banquet. Jerry Gerdes suggested all lettermen be invited to the Banquet. Dr Brooks suggested the Banquet and invitation policy be reevaluated next year, however the decision to have individual sport banquets each season was made by the coaches. The Booster Club established an annual award of Super Booster. Awards were given to Rita Deugwillo and Dee Byrne for 2004-5, Jeff Lewis and Kathleen Cirillo for 2005-6, and Karen Merewicz and Dwight Williams for 2006-7. Each person received a framed certificate, and there will be a sign placed on the concession stand in recognition of the field house. The parents of Darnell Jones, the banquet speaker, made a donation to the boosters.

Hockey Club – Dr Brooks was contacted by the organizers of the Hockey Club. Tryouts will be in October. They are an independent group and responsible for their own funding. After a year they will reevaluate to see if they want to be an official Varsity sport.

Treasurer’s Report:  Nancy Gerdes reported a beginning balance from April of $46,338.09. Income was $3297.08. Expenses were $10,338.66 and included the baseball and softball scoreboards ($6887.24), concessions profit distribution to the spring teams ($3181), and food purchases. The final balance for May is $39,296.51. The books will close on June 30. Ms Gerdes will send a closing June statement.

Concessions distribution to teams for the year was $12,608.67. This figure is over 20 percent because 20% go to boys and girls basketball and to football and band. Softball and baseball do their own concessions.

Treasurer’s report is attached to the minutes.

Committee Reports: No reports given.

Team Reports:

Boys Lacrosse – Five boys were named all-SMAC and Roger Ganley was named Coach of the Year.

Girls Lacrosse – Renee reported that Jessee Molton was named all-SMAC and all-county in girls lacrosse and three other girls were recognized.

Softball – Kerry Hickey was named the Maryland Gatorade Softball Player of the Year. She was one of 36 played named nationally. She received a plaque and banner. Dr Brooks requested that if anyone sees an article or press release on this, that they save it for him.

Old Business:  Kathleen Kady mentioned there are summer leagues for boys basketball on Tuesday, Wednesday and Thursday nights at 6 pm. Eight teams are involved and there is no cost.

New Business: 

Sports Physicals – Physicals will be on July 11 and 25 and Aug 8 from 5:30 until 9 pm. Call Faye in the main office to schedule an appointment time. Download the forms off the website. Parent’s signature is needed on the form. Volunteers are needed and coaches are encouraged to help.

Budget – Treasurer Nancy Gerdes reported that next year’s budget will be similar to last year. The estimated starting balance is $30,000. A nacho warmer and a hot dog warmer will be bought for concessions. Each sport team will receive a 50 percent maximum cut on the Market Day profit. The Athletic Director’s fund allocation will not be $20,000, as it has been in the past. Money for the Athletic Director is in the Consumables category. The General category funds Eagle Scout projects, Athletic Banquet, and replacement banners. Contributions category is for Project Grad and Golf Tourney donations. State champs receive $40 per player. Regional champs receive $25 per player. For sports whose athletes qualify for regionals and state on an individual basis, the Boosters will give each individual $25 for regionals or $40 for state. All these requests need to be made by the coach. Team reps are asked to remind coaches to request this money once the recognition item is decided upon by the team. In 2006-7, $1835 was spent on regional/state champs, not including the most recent softball and baseball achievements. The principal taxes each team’s fundraising by 10 percent, however the Boosters have not been taxed due to the Boosters’ support of the schools needs.

Treasurer’s 2008 proposed budget is attached to the minutes.

Meeting adjourned at 8:22 pm. There will not be a meeting in July. The next meeting will be on Monday, August 13.

Respectfully submitted,

Beth Cothron

For Kathy Absher

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

Attendees:  Vice Principal Rick Weber, President Michael Brooks, Vice President Dwight Williams, Treasurer Nancy Gerdes, Claire Piason, Laurie Uherck, Kathleen Cirillo, Renee Tittinger, Warren Rice, Judy Buckler, Kathy Kady, JT Kady, Brad Kanbowsky, Karen Merowitz, Beth Cothron.

1. Call to Order. Dr Brooks called the meeting to order at 7:30 pm. Minutes for the April meeting were approved. Minutes for the December meeting are forthcoming.

2. Report of HHS – Mr Weber reported for the Principal and the Athletic Director.

a.  Irrigation of the Fields: Mr Weber said the Board thinks we’ll have enough water if we rotate watering the fields. Automatic Rain is doing an estimate for an inground system. Someone will do an estimate on an above ground system that could be moved to each field. Above ground systems are generally cheaper.

b.  NCAA Clearinghouse Information: Our guidance office should have NCAA brochures. But Mr Weber suggested using the NCAA website as it has the most current information. Kathy Kady suggested having an NCAA Clearinghouse information night. Mr Weber said that could be done.

c.  Sponsorship Paneling on Scoreboard: Mr Weber has an estimate for vinyl signs by the person who does our banners.

d.  Ball Field Scoreboards: The scoreboards won’t be installed until this summer as they are researching what type of poles are needed. Kathy Kady suggested a ceremony be done when the scoreboards go up, especially since one will be in Megan Jackson’s memory. Mr. Weber said an unveiling will be done this summer.

e.  Mr Weber said that Mr Dredger has announced his retirement for August 1, 2007.

3. President’s Report

a.  Donations: With the Athletic Director’s wish list, Booster donations amount to $75,000. The website has been updated to include all Booster donations. Yet there are still a lot of things we could do and a lot of opportunities to fundraise. We should be proud of the Booster donations. Everyone receives a pat on the back for their efforts.

b.  Field Conditions Update: Dr Brooks sent an email to George Leah a few weeks ago but has not received a response. We’ve been told that a second well is not an option. The Board had originally agreed to split the cost of the two irrigation systems with the Boosters. Yet we still have no real approval to proceed nor are we sure the Board will fund the other sprinkler system. A new person has just been hired into the office that deals with this, but we have had no contact with him yet. Mr Weber said he was told by George Leah that we have enough water to irrigate all fields and we can install the irrigation systems. Dr Brooks said he is reluctant for us to go ahead with the irrigation systems until we are absolutely sure of the Board’s approval and monetary support. Warren Rice agreed but requested the Boosters take action to get the definitive approval so that this problem will be solved for next school year. Claire Piason suggested we cost out the expenses HHS has incurred due to the lack of fields. Laurie Uherck suggested the Boosters get an independent estimate of the cost of the irrigation systems. Warren Rice added that we need all HHS parents to be informed and involved in this issue. Nancy Gerdes said $30,000 is reserved in the treasury for one system as we still are assuming the Board will pay for the other system. Due to inflation, that cost may be more, as the estimate was done last year. Dr Brooks will request a meeting with the key Board members with the next two weeks. Those people wanting to attend should let Dr Brooks know of their interest 

4, Treasurer’s Report:  Nancy Gerdes reported a March beginning balance of $62,287.16; income of $6398.42; expenses of $22,347.49, which includes the Athletic Director’s wish list. The final balance of April is $46,338.09.

5. Committee Reports:

a. Membership: Kathy Kady reported we have another life membership and she will update the plaque. She asked for information about the Hardy family’s life membership. They were offered a life membership for their work on the dugouts; but they already have a life membership, so they requested the life membership be given to their parents. Kathy Kady requested approval to do this. No one present knew about the offer of a life membership so Kathy will research this and come back with more information.

b. Concessions:  Dwight Williams said concessions is done for the year. Very little inventory is left. All equipment will stay where it is and will be cleaned for the summer.

c. Fundraising Committee:  Karen Merowitz reported that our 11 Market Day sales brought in $5879. The summer sale will be run by an independent team. She will get coaches to sign up for their desired months within next year’s sales.

d. Business Sponsorship:  Laurie Uherck has $500 from Chesapeake.net for another year. Beth Abbott will be taking over Sponsorship next year.

e. Scholarship Committee:  Claire Piason said there were 12 applications. They interviewed six finalists and cannot narrow it down to four. She requested the Boosters fund six $500 scholarships instead of four. This will be voted on in New Business. Next year’s scholarship chairman is Judy Jones.

6. Team Reports:

a. Baseball: Semifinals are here on Wednesday at 5 pm. They have a PA system for the field and an announcer.

b. Softball: They won against LaPlata tonight and will play on Wednesday.

c. Boys Lacrosse: They did well and ended with 9-4.

d. Girls Lacrosse: The ended at 4-8 and won the first play-off game.

e. Track and Field: Boys were 3^rd in SMAC and had a 10-2 record. The Girls were 5^th. Matt Cirillo set a record for discus.

f. Tennis: They were 14-2. Several people were in regionals.

7. Old Business: 

a. Athletic Director’s List: Mr Pike submitted a list of items to be funded that totaled $19,400 (list is in the April minutes). Since we had $20,000 reserved in the budget for the Athletic Director, the executive board approved the expenditures. However, it was moved and seconded for the membership to approve the expenditures. It passed unanimously.

b. Awards Banquet: The guest speaker is Rondell Jones. Tickets will be on sale after it is determined how many tickets are available for non-award winners.

8. New Business:

a. Budget: Treasurer Nancy Gerdes reviewed the 2007 budget. Estimates for next year could include income for 50/50 raffles, sponsors and brick pavers. She estimated that Market Day totals might be lower as we are splitting profits with the teams. We need an organizer for Basket Bingo and the seasonal Sports Program to ensure that income next year. Claire Piason suggested that a journalism class might take on the program, but Mr Weber said because of the sponsors and ads, the job might be too difficult for students.

2007 BUDGET REVIEW

INCOME

Membership –         5000 Estimated        7500 Actual

Concessions -                          50,000                                     44,000

Spirit Wear -                            0                                              3000

Market Day -                           5000                                        2700

Sports Program                        1500                                        0

Sponsorship                            2000                                        6000

Physicals/Donations                3000                                        4000

EXPENDITURES

Concessions                            30,000     Estimated 35,000 Actual

Athletic Director      20,000                                     19,400

Scoreboards                             0                                              6200

General Fund                           7500                                        2200

Scholarships                            2000                                        3000

Banners                   1000                                        1400

State Champs                           6500                                        1800

Events Contributions               900                                          900

The goal is to have $28,500 in the treasury for the beginning of next year. However if we reserve $30,000 for the field sprinkler, the estimated carryover would be short around $12,000. The total carryover is approximately $46,500.

b. Scholarships: In response to the committee’s request for six scholarships, Mr Weber said it’s good visibility for the Boosters to give more scholarships. Warren Rice voiced concern at setting precedence, and Dwight Williams was concerned that we might not have enough funds in the future to give six scholarships. It was moved, seconded and unanimously approved that we give six scholarships this year. Claire Piason asked that this decision be kept quiet so that it is a surprise at the Awards Night.

c. Elections: Dwight Williams is nominated as Vice President. Nancy Gerdes is nominated for Treasurer. There we no other nominations from the floor. Kathy Kady moved to elect these officers. JT Kady seconded. The vote was unanimous. Also, Dr. Brooks reminded everyone to look for people to take offices, chairmanships and jobs within the Boosters.

d. Membership: Brad Kanbowsky stated how the life memberships pay for themselves and suggested this be stressed to families. Nancy Gerdes said that some people are confused about the family membership, as they mistakenly think the whole family is admitted free to five different events. The membership actually gives five free individual admissions. She suggested this be clarified.

Meeting adjourned at 8:28 pm.

Next meeting will be June 11^th at 7 pm in the Media Center.

Respectfully submitted,

Beth Cothron for Kathy Absher

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

April 16, 2007

HHS MEDIA CENTER

Present: Dr. J. Brooks, Gary Norris, Renee Tittinger, Dwight Williams, Nancy Gerdes, Beth Cothron, Warren Rice, Judy Buckler, Marshall Pike, Kathy Kady, JT Kady, Rick Weber, Laurie Uherck, Joann Dahle, Claire Piason, Kathleen Cirillo

1.  Dr. Brooks called the meeting to order at 7:04 p.m. Minutes of December 11, 2006 will be presented at the next meeting. Minutes of March 12 were approved.

2.  Report of the Principal – Mr. Weber announced that the Athletic Banquet is May 29 at the Huntingtown Firehouse. Each sport will give out their three major awards. The Booster Club can honor someone at the banquet. Partial funding will come from the school’s funds. Mr. Dredger has requested the Boosters assist with funding. Last year, $1400 was spent on the three awards banquets. This will be voted on later. Mr. Weber said the coaches decided on the end-of-the-year banquet to give their athletes more attention. Dwight Williams mentioned that because of the limit of size, this year’s banquet only recognizes the top athletes and not all athletes. Kathy Kady said she would have like to see all the athletes get awards but did like the additional time with athletes and families that the individual ceremony gave each season. Dwight Williams said that people still aren’t comfortable with this type of recognition. Rick Weber said the principal felt this was the best compromise and met the coaches request.

3.  Report of the Athletic Director

a. Scoreboards were delivered. The Board needs a final cost estimate and installation of steel girders before the electricity can be installed. George Leah didn’t have it when Marshall Pike talked to him.

b. The fields are showing signs of grass growth. Pesticide is needed but can’t be applied until the end of the school year. He is still concerned about the effects of the summer heat. Warren Rice asked for an update on the sprinkler system. Mr. Weber said no one is sure if we have enough water for both fields. Laurie Uherck said that we continue incurring the cost of bussing our athletes to other fields the longer this goes on. Dr. Brooks stated that he has not received a response to his email to George Leah from two weeks ago. Dr. Brooks will email again and request guidance.

c. Mr. Pike submitted a list of items for funding by the Boosters. The total cost is $19,400 for six items. This will be addressed later. Stadium carpet will be ordered for the main field sidelines so football won’t ruin the grass due to the narrowness of their field

d. Kathy Kady requested an update on a NCAA Clearing House program or information night. Nancy Gerdes remembers pamphlets being purchased for a previous year.

4.  President’s report – The website has been updated and includes county awards.

5.  Report of the Treasurer – Nancy Gerdes reported the treasury for March is $ 66,872.61. Income since then was $4174.46. Expenses were $8759.91. These expenses include the distribution of the profits from concessions to the winter teams. The ending balance is $62,287.16.

6.  Committee reports

a. Membership – There are 121 family, 18 individual and 50 Life members. Five charter members have not converted to life members. Total members listed are 194. The teams with highest percentage of membership are Girls Soccer at 83, JV Boys Soccer at 79. A few teams are in the 60s. Other teams are in the 20s and 30s. Kathy said we need to decide if we will give a pizza party to the highest percentage rather than give it to the team that reaches 100 percent.

b. Business Sponsorship – Laurie Uherek reported that we are now paying J&J Portables so they are no longer a sponsor. The last two panels for sponors will go up – Sneades and the Local 6 Pipefitters. Some sponsors will expire this year.

c. Scholarship – Twelve applications were received. Six applicants will be interviewed. Four will receive scholarships. The awards will be announced at the assembly on May 24.

7.  Team Representative Reports

a. Baseball – The team is doing well and was ranked in the Washington Post. There are 3 games this week. Their website is being done by Larry Kavanaugh.

b. Boys Lacrosse – Varsity is 2-3 and JV is 4-1.

c. Girls Lacrosse – They are 2-3. Wednesday is a home game against Calvert.

d. Tennis – They are 5-1.

e. Track and Field – Girls are 23-3 and the boys are 4-2. Home meets will be starting.

7. Old Business - Mr. Pike is researching the cost of putting sponsorship panels on the back of the stadium scoreboard. He should know by the end of the year if this will work.

8. New Business

    a. Dr Brooks requested nominees for VP and Treasurer. Kathy Kady nominated Nancy Gerdes for Treasurer. Nancy Gerdes nominated Dwight Williams for Vice President. Nominations are open through the next meeting and elections. Dr. Brooks stressed that everyone in the Boosters should be part of succession planning. Everyone should identify people to continue their jobs and look for people who will be the ones to run the Boosters in the next few years. Each person should come up with three names of people who can fill positions and take the organization forward.

    b. The Athletic Director’s wish list was presented. As the Boosters have budgeted $20,000 and the items on the list cost $19,400, the items were approved by the executive board. Additionally the membership present voted unanimously to fund the list, which is attached for the record.

    c. Dr. Brooks presented the idea that the Boosters recognize a member or members at the Sports Banquet. Discussion covered possible ideas, including Booster of the Year, a monetary-type award, a recognition award. Everyone is welcome to bring ideas to Dr. Brooks for consideration.

    d. The request by the principal for funding the Awards Banquet was discussed. The banquet will cost approximately $1000 to rent the hall and $3000 for food. Dwight Williams moved to give $1500 to cover costs. JT Kady seconded. The motion passed. Dr Brooks noted that nominees are needed for Vice President and Treasurer. Elections will be in May.

    e. Announcements – Claire Piason announced that Maggie Moos in Dunkirk is having a fundraiser for Relay For Life on Saturday, April 21 from 11 am to 8 pm. Kathy Kady announced that the HHS production of Oliver is this weekend.

Meeting adjourned at 8:12 p.m. The next meeting is May 14. The regularly scheduled meeting day is a day of no school.

Respectfully submitted,

Beth Cothron for Kathy Absher

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

March 12, 2007

HHS MEDIA CENTER

Present: Dr. J. Brooks, Gary Norris, Renee Tittinger, Dwight Williams, Nancy Gerdes, Beth Cothron, Bill Goddard, Warren Rice, Patti Stueckler, Rita Deugwillo, Brad Kanbowser, Judy Buckler, Marshall Pike, Kath Kady, JT Kady, Rick Weber, Stephanie Wilkerson, Dee McIntosh, Laurie Uherck

1.  Dr. Brooks called the meeting to order at 7:04 p.m. Minutes of December 11, 2006 will be presented for approval at the next meeting. Minutes of February 13 were approved.

2.  Report of the Principal - Mr. Weber reported on the facilities. All three fields will be comproed and seeded this week. George Lee is working with Dwight Williams on the sprinkler issue. The Board of Education has approved SMECO to install the electricity to the baseball and softball fields for the scoreboards. The $10,000 for the line will be paid for by the Board. The Baseball Coach has identified improvements needed for the dugout. That list will be given to George Leah. Softball needs a storage building but a permit is needed. Kathy Kady asked whether steps will be put in to the baseball and softball fields. There is not a plan for steps at this time. This issue was first addressed when steps were installed to the football field, but not pursued as the grade is too steep and the land needs to settle before it can be assessed whether steps are feasible.

3.  Report of the Athletic Director

a. Winter - The Winter sports record total is 38-45. There are athletes and teams recognized on the State and All-Conference/SMAC levels. It’s been a great season for winter sports.

b. Spring – Rosters are being finalized on Wednesday. Pictures will be taken then, too. The new Lacrosse coach is Roger Ganley. Mr Pike will be getting a final mock-up from the company for the baseball and softball scoreboards 

c.  The End-of-Year All-Sports Awards Banquet is tentatively scheduled for May 29. Mr. Pike is working out the cost. There will be a guest speaker and a dinner. All award winners will be selected in advance so that a program can be done if one is desired.

4.  President’s report

a. Dr. Brooks passed around thank you letters from Frankie Taverna (Eagle scout) and Project Graduation for the Boosters’ donations 

b. The website has been updated and has 4813 photos, thanks mostly to Dee McIntosh. All sponsors are listed. Team schedules are posted. Rosters and photos will be added when they are available.

5.  Report of the Treasurer – Nancy Gerdes reported the treasury for February as $64,762.60. Income since then was $4191.21. Expenses were $2081.20. The ending balance is $ 66,872.61.

6.  Committee reports

a. Membership – There are three new members for a total of 109 All-conference (family) and 16 individual and 49 Life members. Spring coaches put membership forms in the packets given spring athletes. Kathy has all the team rosters. She will see if any team is at or near 100 percent. Dr Brooks will email his current list of Booster members to Kathy. He passed around the hard copy of the list for verification and also passed the list of sponsors on the website.

b. Concessions – Dwight Williams reported Winter sports grossed nearly $12,000, nearly $3500 went to the teams. They are gearing up for lacrosse and track. Baseball and softball concessions will be on their own due to their location.

c. Fundraising – Rita Deugwillo received a request from a tennis player for fundraising ideas. She passed this information to Mr. Pike. A new Fundraising chair is needed for next year.

d. Scholarship – Applications are due March 16.

e. Business Sponsorship – Laurie Uherek reported $6000 in sponsorships and renewals from Richard Piason, Maryland Bank & Trust, AAMCO, Sprinklers’ Fitters Union, Nicks, Dr. Cirillo, Merchants Bank and Sneade’s Hardware. Baseball received a sponsorship from Prince George’s Savings Bank.  Chesapeake.net will be up for renewal soon.

f. Ad Hoc Field – Dwight Williams talked to George Lee about the irrigation. Dwight says the Board feels that if we rotate the watering of the fields, the current well should handle our needs, but this is not definite. There is no plan for an additional well. Warren Rice requested we press the Board to resolve this issue quickly. Judy Buckler added that we don’t want to be put in the situation we were in last year and we should continue to keep county officials appraised of our progress or lack of. Laurie Uherck feels the Board wants to be sure we don’t experience the same problems experienced at Patuxent High School. Dr. Brooks will organize a formal meeting with George Leah and the Board before the next Booster meeting.

Judy Buckler asked whether the problem with stones in the field will be addressed. The Board maintenance people said the ground is too hard to accept the topsoil, as any topsoil would be washed away. In addition, they said it would not be cost effective to strain the current soil. Dwight Williams said the conditions would improve once the grass grows. Dr Brooks encouraged everyone to walk the fields so that they know first-hand the conditions of each field.

7.  Team Representative Reports

a. Boys Basketball – Their season was 9-14. Eight players are returning. JV and Freshmen played well. The Banquet is next Wednesday.

b. Girls Basketball –Their season was 7-14. C.R. Jones was selected for All-County.

c. Indoor Track – Congratulations go to Zach Ray, state championship. Also commended at state are TJ Ricchuto, Sarah Dawes and Jessica Levy.

d. Swimming – Swimming has excelled this year. Boys 200-yard Medley Relay team came in first and are the Maryland State Champions. Coach Morgan received Coach of the Year honors. There are a number of first place recognitions, including Homer Rich, Thomas Morgan, and Nate Stephen, plus Charlie Vasko to round out the Championship Relay team. The boys were second in SMAC. Their awards ceremony was March 8. Each swimmer got a video tape and a special presentation was made to seniors. A full report of the achievements of the swim teams is attached to these minutes for the record.

Bill Goddard reported on the county pool. Coach Morgan and the other county high school swim coaches met with the county to ensure the pool can accommodate swim meet needs. There is an architectural design meeting on March 20. The pool opening is scheduled for Labor Day 2008.

e. Wrestling – The Banquet is being held tonight. Daniel Justice was the state runner-up in his weight class, upsetting an opponent who was 34-0

f. Baseball – Kathy Kady reported that they won their scrimmage on Saturday and have a double header scrimmage this Saturday. It was discussed whether the awning from the football area would help in the running of concessions for the ball fields. It was decide that the land isn’t level enough to put up the awning. Also Mr. Pike is looking into having a golf cart available to take people from the parking lot to the field.

g. Softball – Patty Stueckler said they played three games Saturday and won two. They will play this Saturday. They’ve formed a parents’ group to help with administration, including field conditions and fundraising.

h. Girls Lacrosse – Renee Tittinger said the first scrimmage is on Thursday. They are practicing at Windy Hill.

i. Tennis - Gary Norris reported they have scrimmage on Monday.

j. Track and Field – There is a scrimmage on Wednesday.

7. Old Business

    a. Mr. Pike said the current hoist system can be modified for another wrestling mat, making the total cost $13,000.

    b. Laurie Uherck asked about a previous suggestion (Dec 2005) to purchase cameras for NCAA tapes of athletes. It is up to the athletic director to put this need on the wish list of items to be funded by the Boosters. However, Mr Weber said that most teams have purchased their own cameras for taping, and this is working out well.

    c. Mr. Pike said the recognition name plaques have been purchased for track, swimming and crosscountry.

8. New Business

    a. Dr Brooks requested Mr. Pike present his list of items to be funded by the Boosters at the next meeting. Depending on when the list is received, this vote will be in either the April or the May meeting.

    b. Kathy Kady asked for a NCAA Clearinghouse Night to explain the process. Mr. Pike will investigate this. Dee McIntosh said there was a Clearinghouse Night a few years ago and information was given out by Valerie Harrington.

    c. Mr. Pike said he will go to Patuxent High School tomorrow to hear their new sound system. An assessment of our sound system reports that adverse conditions prevent our system from providing any more volume or clarity.

    d. Dr Brooks noted that nominees are needed for Vice President and Treasurer. Elections will be in May.

Meeting adjourned at 8:15 p.m. The next meeting has been rescheduled to Monday, April 16^th. The regularly scheduled meeting day is a day of no school.

Respectfully submitted,

Beth Cothron for Kathy Absher

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

February 13, 2007

HHS MEDIA CENTER

Present: Dr. J. Brooks, Gary Norris, Rita Tittinger, Dwight Williams, Nancy Gerdes, Jerry Gerdes, J.T. Kady, Beth Cothron, Bill Goddard, Warren Rice, Patti Stueckler, Chris _______

General Membership Meeting began at 7:03 PM.

1.        Dr. Brooks called the meeting to order at 7:03 p.m. The minutes of the December 11, 2006 will be presented for approval at the next meeting. The minutes of January 8 were available to read. Nancy Gerdes corrected the minutes: The family of Megan Jackson donated $1500 for the softball scoreboard, rather than $1200. With that correction, the minutes were approved.

2.        Report of the Principal/Athletic Director 

a.        Mr. Dredger reported that the baseball and softball scoreboards cost $13,852. Sponsors donated $6500; therefore $7300 is requested from the Boosters. The county is working with SMECO to run a new electricity line to the field as the school is max-ed out on electricity. The county will pay for cost of this line.

b.        Mr. Dredger said there is a problem with buying a new wrestling mat as there is no place to store it. If they can adjust the lift to accommodate a new mat, he okayed the Boosters purchase of the mat which should cost around $8000. 

c.        Two awards/records boards are requested by Track and Swim Teams. They’ll be posted in the gym lobby. The cost is $1815. Mr. Rice asked that a board also be purchased for Cross Country records.

d.        Homecoming for 2007 has been set for October 26 against LaPlata. The varsity football game on September 28^th has been moved to Thursday, September 27^th due to no school and the County Fair. The Band competition that weekend will be on Saturday.

3.        President’s report

a.        Dr. Brooks stated that the executive board reviewed and approved the request to fund the scoreboards.

b.        Spring sports tryouts begin on March 1. Sports physical forms are on the website. Cheerleading tryouts are April 16-19, with a mandatory clinic before the tryouts.

c.        The website has been updated and has 4500 photos. Thanks go to Dee Macintosh and Jerry Gerdes for submitting photos. Anyone with photos or video can email it to Dr. Brooks for posting on the website.

d.        Dr. Brooks requested the Mr. Dredger ask the athletic director to provide the Boosters with a prioritized list of his funding needs and coaches needs. That list will be presented to the Boosters for a vote of what items will be funded.

4.        Report of the Treasurer – Nancy Gerdes reported the treasury for December as $51,006.98. Income since then was $19,047.75. Expenses were $5292.13, which included the softball championship award items, letterboards for the concessions stands, and a corporate sponsor ad for Nick’s of Calvert. The ending balance is $64,762.60.

5.        Committee reports

a.        Membership – Kathy Kady’s report stated there are four new members, 3 All-conference (family) and 1 individual.

b.        Concessions – Dwight Williams reported that someone got in to the indoor concessions stand recently, and candy and drinks were taken. It appears the lock on the pull-down window was not adequate. A new lock is now installed. The incident is being investigated and he anticipates that the Boosters will be reimbursed when the guilty parties are identified.

c.        Fundraising – Nancy Gerdes announced that Rita Deugwillo reported a $7476.06 profit for Basket Bingo. Each year the amount made at Bingo has raised $1000. Warren Rice was thanked for his work in getting donations for Bingo. Please note a change in Market Day dates, with orders due February 14 and pick-up on February 20. A new Fundraising chair is needed for next year.

d.        Scholarship – Claire Piason delivered applications to the guidance office. They are due March 16. Recommendations from teachers and coaches are due April 2. To apply, a student needs: a minimum 3.0 GPA, to be on at least one varsity team for 2 years, to pursue higher learning, and have a parent/guardian as a Booster member.

e.        Business Sponsorship – Dr. Brooks reported for Laurie Uherek. Renewing sponsorship for 3 years indoor are Richard Piason, Maryland Bank and Trust and Sneade’s Hardware. Nancy Gerdes noted that Road Sprinkler Fitters has sent in a sponsorship form. She will pass it on to Laurie for action. Laurie will be sending renewal letters to current sponsors whose contract is expiring. Dr. Brooks updated the sponsors information on the webpage. Patti Stueckler noted that her information is not on the website. She will send the information to Dr. Brooks so that it can be posted. Anyone knowing businesses that might be interested in sponsorships should send the names to Laurie Uherek or Dr. Brooks.

f.         Ad Hoc Field – Dwight Williams reported that the compro isn’t out yet because the fields got too wet. But as of today, the compro is frozen so we’ll have to wait until it thaws. The third field will be compro-ed, as well. Mr. Dredger request the committee address the sprinkler system issue. We don’t want to buy the systems until we can be sure we have enough water for them. The systems are $25,000 each. A concern was addressed that during the tilling of the field, pebbles were brought to the surface; therefore a layer of topsoil is needed. But no topsoil is scheduled to be put down. Mr. Dredger stated there will be two compro layers, and he asked Dwight to look into this issue. Field three will not be used in spring. Girls’ lacrosse will practice off-site. Boys’ lacrosse will practice on the back football field. The far field has some grass, and Jerry Gerdes said it is improving. The plan is to have the three fields ready for fall. The baseball and softball fields were compro-ed and will be done again. The fields should be in good shape for the spring 

6.        Team Representative Reports

a.        Boys Basketball – The team is playing tonight. JV is doing well. Concessions has great support, and parents are donating, too.

b.        Girls Basketball –They playing tonight. They are 6-11 and are commended for their hard work.

c.        Indoor Track - Regionals were this past weekend. Many athletes did well in spite of the field conditions. Sarah Dawes is going to state.

d.        Swimming – Bill Goddard has been encouraging parents to join the Boosters. He submitted a flyer with updated information, for the record. Boys are 10-, and girls are 4-8. A lot of school records have been set this year. Bill is also keeping up with the progress on the county pool. The commissioners have concerns about the pool design. Further information is at www.co.cal.md.us. The sports banquet is March 8.

e.        Wrestling – Nancy Gerdes reported they are 7-6. SMAC tournament is this weekend, regionals next weekend, and state the next weekend. The banquet is March 12. She reiterated the need for a new mat, as the mat they are using is 20 years old.

7. Old Business

        a. Bill Goddard asked about the records boards. Dr. Brooks requested the Athletic Director include the boards in his list of prioritized items that he wants the Boosters to fund. There is money set aside in the budget for short notice requirements and requests. However, the bulk of the sports requests should be included in this annual, prioritized request from the Athletic Director.

        b. In the past, the Boosters have donated to Project Graduation. Nancy Gerdes moved that $500 be given to Project Graduation. Bill Goddard seconded. The motion passed.

        c. The Boosters have sponsored a hole at the annual Golf Tournament. Nancy Gerdes moved we give $400 to sponsor a hole this year. Jerry Gerdes seconded. The motion passed.

8. New Business

        a. It was requested that the spring schedules be put on the website and calendar as soon as the schedules are available.

        b. Mr. Dredger said new lacrosse coach should be named this week. All other spring coaches remain the same.

Meeting adjourned at 7:45 p.m. The next meeting is on Monday, March 12.

Respectfully submitted,

Beth Cothron for Kathy Absher

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

JANUARY 8, 2007

HHS MEDIA CENTER

Present: J. Brooks, J.  Norris, R.  Tittinger, K. Kady, JT Kady, D. Williams, D. McIntosh, N. Gerdes, M. Pike, J. Jones, B. Cothron, L. Warlitner, R. Deugwillo, K. Cirillo, J. Buckler, C. Piason, D. Merritt, B. Goddard, W. Rice

General Membership Meeting began at 7:00PM.

1.        Dr. Brooks called the meeting to order at 7:00PM and noted that the minutes of the December 11, 2006 meeting were not yet available, and they would be presented for approval at the meeting of February 12, 2007. Dr. Brooks requested the report of the Principal/Athletic Director.

2.        Report of the Athletic Director: 

a.        Mr. Pike announced that electricity would be provided to the baseball and softball fields by the county maintenance department. He stated that baseball and softball have asked for donations from the booster club towards completion of scoreboards for the baseball and softball fields.  This item will be addressed further as costs are better estimated, but Mr. Pike currently thinks baseball's scoreboard will be around $7,500 and softball around $3900.  The family of Megan Jackson has donated $1200 to the softball scoreboard. 

b.        Mr. Pike announced that both the boys and girls varsity basketball team won the Huntingtown holiday tournament.  

c.        Mr. Pike announced that there had been episodes of staphylococcus skin infection and a form letter was to the sent home with athletes this week. 

d.        Mr. Pike announced that the banners for state champion volleyball and for regional champion girls soccer are nearing completion.   

3.        President’s report – Dr. Brooks reviewed Web side updates with winter team page updates, highlights, update of team representative page, up-to-date sports events calendar.  Both swimming and track teams now have online individual record boards.  The Huntingtown sports photo gallery now has over 3200 athlete photos. 

4.        Report of the Treasurer – Nancy Gerdes announced the treasury report for December 2006. Previous balance $48,857.28, total revenues $53,755.72, total expenses $2,648.74.  Total available funds $51,006.98.

5.        Committee reports

a.        Membership – Kathy Kady noted there are currently 165 members and 49 lifetime members.

b.        Concessions – Dwight Williams noted he needs to meet with any group needing concessions coordination.  He noted that the big drink cooler in the indoor concession stand has been very helpful.  Currently, items are being stored in the ticket booth and attempts are ongoing to have both doors keyed the same for ease of entry.

c.        Fundraising – Rita Deugwillo reported that Spirit Wear inventory has been exhausted.  Market Day sales are going well – there is a pickup on January 22 and Cross Country team is helping with sale.  Basket Bingo will be held on January 28 – all baskets have been purchased.  Ticket sales are ongoing, at the main school office and home sporting events.  Warren Rice has been busy obtaining donations.  Helpers for Bingo game day are needed.

d.        Scholarship – Claire Piason noted a timeline for the Scholarship process has been established for 2007.  The commitee has been established: Claire, Nancy Gerdes, Judi Jones, Deborah Griffin, Michelle Jacobsen, Teresa Jeschelnik.  Beth Cothron suggested consideration of increasing scholarship amounts to $1000 in future 

e.        Business Scholarship – no report, Laurie Uherek absent 

f.         Ad Hoc Field – Dwight and Marshall Pike noted there are still areas of confusion regarding the water supply for field irrigation.  A study noted we would need either: (1) higher pressure stream or (2) increasing allotment or (3) new well.  Mr. Pike noted that Dr. Marlette retired and George Leah is now in charge of developing the overall plan.  There will be a well test within the next month.

6.        Team Representative Reports

a.        Boys Basketball – Kathleen Cirillo updated members present regarding team record and recent team and individual accomplishments and game results.

b.        Girls Basketball – Renee Tittinger updated members present regarding team record and recent team and individual accomplishments and game results.

c.        Indoor Track – Dwight Williams and Mike Brooks updated members present regarding team and individual accomplishments and meet results.

d.        Swimming – Bill Goddard updated members present regarding team and individual accomplishments and meet results.  He also updated the group on progress towards the county indoor swimming facility.

e.        Wrestling – Nancy Gerdes updated members present regarding team and individual accomplishments and meet results.

Meeting adjourned at 7:55PM