3.        Report of the Athletic Director. Jason Harlow reported.

Team Results -  Boys swimming won the SMAC championship, and it came down to the last,

race. Boys basketball will play for first place on Friday. Track and field regionals are tomorrow.

Equipment Needed - Dwight Williams asked if Jason has the requests from the coaches as to what equipment they need this year. He has one team’s request and will tell the coaches to submit their requests. The Boosters need the list from Jason by the next meeting.

Dr Brooks explained the process for the Boosters funding equipment purchases. Coaches should submit to the athletic director a list of items they would like to have purchased for their sport. The athletic director decided what items he can fund and which items he would like the Boosters to fund. The athletic director submits that list to the Boosters in/by the March meeting. In March or April, the Boosters then decide which items they can/would like to fund. There is an amount in the Boosters’ budget already approved for some items. The Boosters can choose use part or all of this amount. If additional funds are needed to purchase more items, the Boosters must vote on that additional amount.

It was reported that the athletic director is currently $11K in the hole on his budget. Some items on the list for last year were not ordered due to increases in costs: sideline mats and tennis bleachers. Jason will provide a list of what was ordered and how much was spent from the $20K the Boosters allotted for him to spend last year.

Gate Revenue – It was a good year. The estimates for the gates are $26K for fall sports, $7K for boys basketball, $2K for girls basketball, and $2K for wrestling.

4.        President’s report – Dr. Brooks said the website has be redone and updates include all the hockey information and photos submitted by Jerry Gerdes and Dr Cirillo. The website also has the all Booster meeting minutes. All teams are requested to email Dr Brooks any information or pictures for the website. 

5.        Report of the Treasurer – The starting balance is $57,267.77. Income was $7997.36 Expenses were $3177.48. Expenses include donations sponsoring a hole for the golf tournament and for Project Graduation. There was an adjustment of $429.60, which included gate receipt money. The ending balance is $61,658.05. By March or April we need to look at expenditures until the end of the year. We need to leave $15K in the treasury to carry over to next year, as well as the funding we have obligated to spend for field irrigation/issues.

6.        Committee reports:

a.        Membership – Kathy Kady reported that we have 2 more life members, for a total membership of 156. Hockey is at 100 percent membership and earned the pizza party. They have asked to use the pizza money for their banquet. There was open conversation about how much pizza will be bought.

b.        Scholarship – Additional volunteers are needed for the committee. Contact Judi Jones to volunteer. Students’ scholarship pplications are due to guidance mid-March. The committee will receive the completed applications mid-April. Dr Brooks asked that the scholarship timetable be sent to him.

c.        Concessions – Dwight Williams reported that things are running smoothly. There was a visit from the health department but it was not an inspection and did not produce a formal report. When a formal report is received, it is given to Mr Weber. There will still be make-shift concession for the base/softball games, as there are no plans for a permanent concessions stand or a permanent vendor.

d.        Fundraising – Basket Bingo is February 24. Rhonda Buckler is gathering door prizes; donations are accepted and they can be dropped off at the office. She has Wizzards tickets, gift cards, and various items. Larger donations will be raffled. Dr Brooks will send an email requesting volunteers and door prizes and encouraging people to buy tickets. Teams that have donated are: baseball, tennis, football, golf, wrestling, boys and girls soccer, boys basketball, hockey, boys and girls lacrosse, softball, and cross country. Warren Rice will handle the donation request to PNC Bank. Rhonda asked about the sign at the road. Mr Weber will talk to the shop teacher about the sign. FBLA is doing concessions for the Bingo. The baskets are in. The big door prize is the laundry hamper.

Market Day – The next order deadline is March 4, with pick up on March 8.

e.        Sponsorship – There are three businesses up for renewal.

f.         Ad Hoc Field – Warren Rice reported that the aquafer is good for another well. The well application was sent to George Leah, he will send it to the hydrogeologist for endorsement, and then it’s sent to the state. He estimates this will be done in two weeks. The state should take 60 days to process the request. He hopes we’ll have the approval by May and the well by summer. Dwight Williams stressed that we need to ensure the installed pipe is the right size to ensure we have adequate pressure for the irrigation system. Dr Brooks mentioned we also have to plan for the hose the might have to go over the road and stressed that it is critical for the school to be sure the installation of the well and pipes is done right to accommodate the needs of the irrigation system.  Mr Weber said the fields would be seeded in fall, but we’ll still use the fields for spring sports. If we bus teams to practice fields, we risk going over the budgeted amount for transportation. He said the fields might take years before the fields are in good condition. Claire Piason asked about the plan for artificial turf at Patuxent HS. Mr Weber said no more information has been put out on that. The Boosters budgeted $30K: $20K for the well and $10K for the irrigation system.

7.        Team Representative Reports

a.        Boys Basketball – Varsity is 16-1. There’s a big game on Wednesday against Lackey. We could possible host Regionals. Friday’s home game is Parents Night and against Patuxent. JV is 12-3. There are five more games to go.

b.        Girls Basketball – They are 9-7 and have away games this week.

c.        Indoor Track – Valerie Harrington said the girls are fourth and the boys are fifth in SMAC. The Regional championship is tomorrow.

d.        Swimming – The boys are #1 in SMAC. There were a number of individual winners. A number of school records were broken this year. The Regional meet is Saturday the 16^th. State is February 28^th. A detailed report is on file with the minutes.

Pool Update – After the contract is awarded, it will take 12 months to build the pool. The county estimates opening in spring/summer 2009. Ken Gray was hired as the supervisor and has started working. The pool should be big enough to sponsor large swim meets. Admission proceeds for these meets will go to SMAC rather than the host school.

e.        Hockey Club – They are 10-2. They have state playoffs starting tonight. Karen Merewitz sent a report by email and thanked all for their support.

f.         Wrestling – They are 11-3. Daniel Justice got his 100^th win in the last match. It’s been a good year which included one shutout and a tournament win.

8.Old Business – Band Booster president will be contacted to come to a meeting for the presentation of their concessions money. Mr Weber will ask the band director to send contact information on the band booster president to Dr Brooks.

9. New Business

a.        JT Kady asked if there will be an end-of-the-year banquet like last year. Mr Weber said that he polled the coaches and they voted not to do an end-of-year banquet this year as there is nowhere big enough to have all the athletes at the banquet.

b.        School starts early next year (August 20) but the sports teams still cannot start practice before August 15. The starting date for school was based on testing dates further during the school year. Teachers go back on August 14, which will affect two-a-days, tryouts, and practice for coaches and teams.

c.        There will be elections of officers in May. Nominations will be taken in March and April. Positions are also open for various committee chairs, which are appointed positions 

Meeting adjourned at 8:07 pm. The next meeting is March 10.

Respectfully submitted,

Beth Cothron

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

March 10, 2008

HHS MEDIA CENTER

Present: Dr. Brooks, Renee Tittinger, Beth Abbott, Nancy Gerdes, Jerry Gerdes, Jason Harlow, Trey Sirman, Valerie Harrington, Kathy Kady, JT Kady, Bill Goddard, Warren Rice, Stephanie Wilkerson, Rhonda Buckler, Houchens, Beth Cothron, Brian Karbowsky, Karen Merewitz, Donny Ferguson, Donnie Morgan, Jenny Barrett, Janet McDonald, Kathleen Cirillo, Jimmy Bare

General Membership Meeting began at 7:03 pm.

1.      Dr. Brooks called the meeting to order. Paula Robinson, the President of the Band Boosters was presented with a check for $500, the money they earned manning the football concessions stand. February minutes were distributed during the meeting and were approved. The November 2007 minutes are forthcoming.

2.      Report of the Principal/Athletic Director. Trey Sirman reported. The flagpole is ready to install pending good weather. The steps to the soft/baseball fields are to be installed. Total cost is $30-40K. Mr Weber originally told the school board he would contribute $10K if they would fund the $25-30K. Scoreboard installation should be finished within days. Softball scoreboard will be behind right field. The additional electricity will cost approximately $5K. Mr Weber was able to get lower bids than previously discussed. 

3.      Report of the Treasurer – The starting balance is $61,658.05. Revenue of $7440.93 from concessions, Market Day, membership and Basket Bingo. Expenses of $3762.81 for concessions, Basket Bingo, sponsors, hockey 100 percent participation pizza money and membership supplies. Final balance of $65,336.17.

4.      Committee reports:

a.       Membership – Kathy Kady reported that we have 2 new members and 1 family membership for a total of 159 members. Spring sports should bring new members.

b.      Concessions – We have acquired a pizza warming oven. It holds 6-7 pizzas and warms by sterno. We also have a cheese warming machine for nachos, but it takes 2 hours of warming time to be ready. And there is a new soda cooler. Nancy Gerdes said we’ve netted approximately $13,000 this year so far but winter teams have not yet been paid. There is a track meet on April 1. The track team/parents need to let Dwight know what is needed to stock the stand.

c.       Fundraising – Rhonda Buckler said Basket Bingo went smoothly. Seventy people attended. We cleared $3000. Rhonda will send thank you letters to all who donated and to the coaches/teams who donated. She thinks we didn’t make as much money as before because we didn’t do the bingo in January. She also thinks the community might be saturated in basket bingos, and we might want to look for other ways to raise money or ensure we get the January date. Warren Rice mentioned that corporate sponsors are getting hard to recruit. Rhonda is working on a Showcase of Bands on a Friday night. Trey Sirman will check with Mr Weber about possible dates and approval. This could even be done during a half day at the end of the school year. Rhonda says that Five Guys will work with us and give a percentage of the sales for concessions.

Market Day – The next order deadline is April 8, with pick up on April 14.

d.      Sponsorship –Aamco is renewing, and they need a new banner as the one we have is in bad shape. Richard Piason needs a new banner because he changed companies. Chesapeake.net is up for renewal, but Beth Abbott has not been able to reach them with the contact numbers she has. They are in Salisbury now, and on the web as Southern Maryland Internet. Beth is talking to Dr Christensen at Calvert Orthodontics. Our sponsor benefits seem inconsistent with the information the coaches have for selling sponsors. However, this is because when sponsors sign through the Boosters, they also receive website exposure and announcements at the games. When they sign through the teams, they just get a banner. Also, the cost for sponsors is higher for indoor ads.

e.       Scholarship – Applications are in the guidance office. Deadline is March 15. We gave six scholarships last year, based on GPA, activities, recommendations, essays and interviews.

f.       Ad Hoc Field – Warren Rice reported that as of today, everything is still in the hands of the state for the approval of the well.

5.      Team Representative Reports

a.       Boys Basketball – Varsity was 19-5. They won in the first regional game. Both varsity and JV had great seasons.

b.      Girls Basketball – They were 14-9. They made it past the first round of play offs and swept the county. There are two seniors on the team.

c.       Indoor Track – Boys were 7^th and girls were 18^th in State. Zach Ray signed with University of Maryland.

d.      Swimming – Many records have been set this year. They won the Maryland South regional conference. A detailed report is on file with the minutes. The Purvis children were swimmers, and a fundraiser is set up for them. Summer swim programs will start soon, with morning and evening practices and Saturday meets.

Pool Update – The pool is on schedule, although the contract is not finalized. There will be a meeting with pool officials and high school coaches. Ken Gray will come to a Booster meeting to discuss the pool and use. Lifeguards are needed.

e.       Wrestling – They placed 4^th in the SMAC tournament.  Two wrestlers placed at State Championship – Steve Butler 4^th in 160 lb. class and Marcus Jarboe 5^th in 125 lb. class.

f.       Hockey Club – They placed first in their division with a 10-2 record. They went to regional finals. Out of 60 teams, they were within 1/10^th of a point away from having the highest GPA. They will lose 5 seniors.

g.       Spring Teams – As spring sports are starting, Team Reps are needed for all teams.

8. Old Business –

A. Flagpole. The flagpole area will have a monument built around it once it goes up.

b. Spring Field Conditions – There is no plan to bus teams for spring sports. Teams will try to use the fields all season.

c. Scoreboards – They are not up yet. Trey says the cost of installation is going up. Mr Weber is addressing cost with Tuck Powers. The cost is estimated at $2300. Donnie Morgan said he would bid and install the electricity, if the county puts the job out for bid. Trey will talk to Mr Weber about the cost. Donnie asked if battery packs were purchased, Trey did not know. Trey will get the timetable of events. The first game is March 26.

9. New Business

a.       Audit. Nancy Gerdes requested the treasury books be audited since the current executive board will be leaving. The school does an audit as part of an entire school audit that will start tomorrow. However we can still have someone audit our books in addition to that, to ensure the audit is complete when the board leaves office.

b.      Recognition for State Champs. Since we recognize team state champs with money for a recognition item, we should also give to individual state champs. The following was moved by Kathy Kady and seconded by Nancy Gerdes: we would recognize individual champions with $25 for a regional champion and $40 for state champion (if the athlete is both regional and state champion, they would only receive $40) at a one-time amount for that sport and retroactive to last year. Coaches need to request the money for the athlete. Dr Brooks will let the coaches know.

c.       Athletic Director’s List. Last year the Boosters authorized $19.400 to pay for six items on the Athletic Director’s wish list. Jason said that the stadium carpet was not purchased because $1000 was budgeted and the actual cost is $4000 and the tennis bleachers were not purchased because $1500 was budgeted and the item actually cost $2000. So of that $19,400, around $2500 was not spent. Also, the wrestling mat mover was not paid for. Jason said that the athletic director’s budget was at a $40,000 deficit at the beginning of the school year due to required equipment purchases. Nancy Gerdes said that the Boosters had the money to fund the additional amount for the carpet and bleachers, if the athletic director would have asked for additional funds. The Boosters gave money so that the athletic director’s budget was balanced when Valerie Herrington left. Nancy requested this deficit be referred to an executive level to ensure the school board starts supporting the school’s needs and not depend on the Boosters or gate proceeds to fund needs and requirements that should be funded in the school budget. Dr Brooks said we have been lucky that we have raised a lot of money and have been able to purchase items; however there are many expenses for a new school. Dr Brooks explained the process by which the athletic director asks for funds from the boosters. All coach requests should go to the athletic director. The athletic director will decide what items he can fund and which items should be referred to the Boosters, in priority order. He presents that list to the Boosters in spring. The Boosters then vote on those expenditures. Dr Brooks requested that the money given to the athletic director be separate from the general budget/funds so that it not be used for anything other than what was approved by the Boosters. Trey Sirman said that he reviewed the coaches’ requests along with Mr Weber and Jason Harlow. The list was sent by email to the Boosters prior to this meeting. Requests from coaches and the athletic director include lacrosse gloves and a trophy case. Tray noted that the school had to buy new lacrosse jerseys because the required size of the numbers on the jerseys changed and we had to comply, new track uniforms, a pole vault mat, and busses for the Smac conference events. Cross country wants new uniforms, girls soccer wants shooting goals, golf needs additional bags, boys basketball wants new warm-ups, lacrosse requested gloves. Trey said the athletic director’s budget (which includes gate receipts) is $15,500 this year and will be cut to $11,000 next year. This money also pays for field security and clock operators. Trey was unaware of the Booster’s designation of $2500 in funds for the athletic director to use as needed. The membership discussed the lacrosse gloves and felt that if they were paid for by school or booster money, the gloves should be returned to the school at the end of the season, rather than given to the player. Dr Brooks asked Trey to determine what he spent money on, what is left to fund, and provide that for next year.

d.      Nancy Gerdes provided the 2008-9 estimated budget. There is currently $65K in the treasury. We will carry over $50K. Revenue is estimated at $5K membership, $45K concessions, $4K Market Day, $2500 Bingo, $2K sponsors, $3K physicals – for a total of $61,500. Expenses are estimated at $25K concessions food, $1K concessions equipment, $9K to teams for concessions, $2K for teams – for a total of $27,500 plus project graduation $500 and golf tournament hole sponsorship $3-400. In addition, we might need to fund an Eagle Scout project, which is not included in the budget. Dr Brooks said our goal is to roll over $10-15K to the next year. In addition, the amount of the irrigation system needs to be reserved. Dr Brooks will send the budget to the general membership for review.

e.       There will be elections of officers in May. The floor was opened for nominations. Beth Abbott was nominated for treasurer. Jackie Barrett was nominated for vice president. Additional nominations will be taken at the April meeting. Positions are also open for various committee chairs, which are appointed positions.

Meeting adjourned at 8:50 pm. The next meeting is April 14.

Respectfully submitted,

Beth Cothron

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

April 14, 2008

HHS MEDIA CENTER

Present: Dr. Brooks, Dwight Williams, Rick Weber, Jason, Harlow, Beth Abbott, Nancy Gerdes, Jerry Gerdes, Kathy Kady, JT Kady, Bill Goddard, Warren Rice, Rhonda Buckler, Beth Cothron, Jenny Barrett, Kathleen Cirillo, Jimmy Bare, Janet McDonald, Candace Wingfield, Michelle Jacobsen

General Membership Meeting began at 7:03 pm.

1.     Dr. Brooks called the meeting to order. March minutes were distributed during the meeting. With a change to the minutes submitted by Nancy Gerdes, the minutes were approved. The November 2007 minutes are forthcoming.

2.     Report of the Principal. Mr Weber reported that the flagpole sleeve is in the ground and ready for the pole. The steps to the base/softball fields are complete. The scoreboards are up, too, and they came in under the cost estimated due to the bid process. An audit of all HHS books is being done this week. Mr Weber will send any pertinent parts of the audit report to Dr Brooks. Upcoming events include Prom this weekend and in May are testing, senior exams and HSAs

3.     Report of the Athletic Director. Jason reported that boys varsity basketball is 6-3, girls is 8-1. Tennis is 4-0, boys track is 4-0, girls track is 3-1, boys’ lacrosse is 6-2 and they beat Northern. Girls’ lacrosse is 2-3. There are various makeup games scheduled Thursday.

4.     Report of the President. Dr Brooks reported on a meeting this week with Rick Weber, Trey Sirman, Dwight Williams, Nancy Gerdes and himself to address the monetary needs of the Athletic Department. He said the committee is satisfied with the answers to questions and explanations of expenditures. Communication between the school and the Boosters will be improved. There was a deficit that wasn’t realized: approx $10K 2 years ago, $16K last year, and $1K this year so far. At the meeting, the Boosters shared information on its budgetary goals, which include $30K for the field and a $15K carryover for the next year. All teams requests have been satisfied for this year and all true needs were met. In the past, all the Booster money was transferred into the athletic director’s account at one time. From now on, the Boosters will release money as the bills come due. It was decided for the Boosters to give $5K for the scoreboards and $10K for other expenses to take care of the deficit for this year. Lacrosse gloves were addressed and that purchase is up to the athletic director within his budget. Kathy Kady suggested this process of giving and fundraising should be written down formally. Dr Brooks said the new and old boards will sit down to talk this out to ensure everyone understands the system. The Booster Club goal has a budget of $45K with $30K being reserved for the fields and irrigation system and $15K as a carryover amount. Warren Rice moved that the money recommendations be forwarded and the $15K be transferred. Dwight Williams seconded. It passed unanimously. Bill Goddard, on behalf of everyone, thanked the committee for their efforts.

5.     Report of the Treasurer – The starting balance is $65,336.17. Expendatures include paying the winter teams concessions. There was a misc amount of $19.43 for the hockey team. The final balance was $62,368.97.

6.     Committee reports:

a.     Membership – Kathy Kady reported that we have 2 new life members (Helms and Clements) and 1 family member. Membership applications did not go out at the spring parents meeting. We need to contact these people as soon as possible about joining.

b.     Concessions – Dwight Williams said we are winding down. We have roughly given $10K to the teams this year. There have been plenty of workers. We will need some end-of-year equipment: two hot water pots for football (we only have one), something for the 5 gallon batches of hot chocolate, and the grills should be replaced and are around $400 each at Sam’s Club. We need to consider whether a shed for the grills would help them last longer and would keep them out of the way when not needed. It was suggested the metal awning be moved over the grills, and Mr Weber said we should be able to do that. We can’t plug anything else in within the stand due to the draw on the electricity.

c.     Fundraising – Rhonda Buckler said the Band Showcase cannot be done. She is accumulating ideas for next year. The next Market Day has a May 6 order date and May 12 pick up.

d.     Sponsorship – Beth Abbott reported that there are two new sponsors and a renewal by Richard Piason. Kathy Kady suggested we put expirations dates on the sponsors’ banners. Mr Weber said someone will take down the banners from the stadium when school is out.

e.     Scholarship – Kathy Kady picked up all the applications from the Booster mail box. The judges are to review the applications by April 18. The Senior awards assembly is May 29.

f.      Ad Hoc Field – Warren Rice reported we have not heard about the well permit, however the state POC suggested that it was approved. We need to determine if the irrigation goes on the old well or the new well. When the well is approved, we go back to the school board to initiate the process. We need to move quickly if we are to have water for the summer. Mr Weber will call George Leah to see where we go from here. Jerry Gerdes said we need to be sure that everything installed – pipes, etc – will meet our needs and the needs of future years. Mr Weber agreed and will find out if we can water all the fields at once.

7.     Team Representative Reports

a.     Boys Baseball – Jan McDonald reported that they are 6-3 and have had some exciting games. JV is 5-2 and playing tonight. Their Dinner/Dance/Silent Auction fundraiser will be on April 26.

b.     Boys Lacrosse – Varsity is 6-2 and they beat Northern. Their only SMAC loss is to Leonardtown, who is 7^th in the state. JV is doing well, with only one loss to Leonardtown..

c.     Track and field – Kathleen Cirillo reported that the boys are undefeated. They will host the middle school meet this week and will open concessions for it.

d.     Tennis – Candace Wingfield reported that they beat Northern and everyone else. They play tonight. She asked about the bleachers for the courts. Dr Brooks said the purchasing of bleachers was addressed in the funding meeting.

e.     Swimming – Bill Goddard reported that Thomas Morgan was the Washington Post Swimmer of the Year and Coach Morgan was the Coach of the Year. The summer swim program reported on last meeting is open to all incoming swimmers, not just those currently on the team. The County Pool is coming along. The supervisor will be here next month to report on the progress and answer questions.

f.      Misc – Jason Harlow will email the winter sports winners and spring schedules to Dr Brooks for the website.

8. Old Business –

a. Funding Information - Nancy Gerdes said the audit will be one and not dependent of the school audit. The Athletic Director requested $15K to satisfy his debt. Also discussed were recognition items for individual (not team) winners. These reimbursements need to be done upon the receipt of the receipts for the items. Dr Brooks will send this information to the coaches. The money given by the Boosters goes toward the purchase of the item. Nancy Gerdes received the vouchers for these. The Budget will be discussed at the May meeting as an action item to approve the budget.

b. Elections – Elections will be held at the next meeting. Nominations are currently: Vice    President, Jenny Barrett and Treasurer, Beth Abbott.

9. New Business – Nominations. Kathy Kady nominated Bill Goddard for President. He accepted the nomination. Beth Cothron nominated Michelle Jacobsen for Secretary. She accepted the nomination. No other nominations were received. Jerry Gerdes asked if we need a Website manager. Dr Brooks said he will continue managing the website. Kathy Kady asked if a Liaison position should be created between the Boosters and the Board of Education, however discussion decided that this would not be needed and could be served as an ad-hoc committee, if necessary. Warren Rice stated for the record that the people leaving the board have been with the Boosters Club since the beginning, and they should be commended for a great job. They created a well-run club. Thank you goes to Dr Brooks, Dwight Williams and Nancy Gerdes.

Meeting adjourned at 7:58 pm. The next meeting is May 12.

Respectfully submitted,

Beth Cothron

HUNTINGTOWN HIGH SCHOOL

ATHLETIC BOOSTER CLUB MINUTES

GENERAL MEMBERSHIP MEETING

MAY & JUNE 2 , 2008

HHS Media Center

Attendees:  Mike Brooks, Bill Goddard, Janet McDonald, Nancy Gerdes, Dwight Williams, Trey Sirman, Warren Rice, Beth Abbott, Rick Weber, Kathy Kady, JT Kady, Mike Johnson, Candace Wingfield, Kenny Gray, Chris Morgan, Karen Merewitz, Dave Bourdon, Rhonda Buckler, Jenny Barrett, Stephanie Wilkerson, Michelle Jacobsen, Beth Cothron

Note: The May meeting was cancelled due to weather and school closing. As the meeting could not be rescheduled in May, this meeting serves as the May meeting and the June meeting 

Dr Brooks called the meeting to order at 7:04pm. The minutes for the April 2008 meeting were approved.

Principal’s Report: Mr Weber reported that the flagpole is in. Bill Goddard said the flag is in and should be with the pole.

HHS has received permission to have a one-hour lunch, like Patuxent HS. An earlier survey of the staff showed that the staff is behind this. This will have the school taking one hour to feed the students, instead of four hours. The extra time at lunch could be used for tutoring, clubs and other school needs. Students will be allowed to eat anywhere in the school, and satellite lunch lines will be established.

Mr Weber said that spring was one of the best sport seasons for HHS. Trey Sirman compiled the number of points that HHS would have had if there were a Point Cup in the county. HHS would have won the cup easily.

The graduation ceremony went well, in spite of a loss of power due to the weather. There were 64 all SMAC athletes this year. Matt Cirillo received one of the eight Minds In Motion scholarships awarded in the state. Mr Weber felt it was one of the most successful classes he’s seen in his 25 years. He thanked the Boosters for their support and for being instrumental in the athletic program and athletes’ success. There was a Boosters Club before there was a HHS building. To express his appreciation to the original officers who are leaving their positions tonight, Mr Weber presented Dr Brooks, Dwight Williams and Nancy Gerdes with honorary varsity letters and treated tonight’s meeting attendees to refreshments. Mr Weber also announced that Dr Brooks was named Volunteer of the Year for the school this year. Kathy Kady added congratulations to Mr Weber on his first year as HHS principal 

Athletic Director’s Report: Trey Sirman reported for Jason Harlow. There were three SMAC championship teams. A lot of players were named first and second in SMAC. There were a number of school records set. Dr Brooks will add them to the website. There are head coaching vacancies in field hockey, golf, soccer, girls basketball, and dance.

President’s Report: Dr Brooks echoed the success of this spring sports season and added that these four years have been very successful for all sports. As the Booster president, he awarded the Booster scholarships at the Seniors’ ceremony. In these four years, the Boosters have donated almost $90,000 to the school and $9500 for 19 academic scholarships. He thanked the officers, chairmen, team reps and administration, adding that this group of people has been a true team.

The Super Booster Award is awarded by the Booster president each spring, and the awardees names are on a plaque in the glass case. The 2008-9 Super Boosters are Dave Bourdon and Nancy Gerdes. Dave worked with the Board of Education on our soil improvement plan, worked to fix the problem, and ensure we had the soil/water survey, hydrogeologist’s report, and everything needed for a new well. As the grass and dirt expert, he is the key person in ensuring we have will have a new well and all fields with grass. Nancy Gerdes as the treasurer has been the voice of reason and had brought a wealth of knowledge to the club from her experience at Calvert HS. She is straight-forward and passionate about her job. She’s been a key person in the running of concessions. Dwight Williams also recognized Nancy’s and Dave’s work by giving them Super Booster tshirts.

Treasurer’s Report:  Nancy Gerdes report an ending balance in March of  $62,368.97; revenue of $8749.41; expenses of $19.760.24 ($15,000 for the athletic department and $4000-plus for concessions) for an April ending balance of $51,358.14. May revenues of $2322.08 and expenses of $4492.52, which includes the $2500 discretionary funds for the athletic director, leaves an ending balance of $49,187.70.

All teams have been paid their concessions money. Our profit was $11K and $15K was distributed to the teams.

Nancy presented the proposed budget for 08/09. It includes the $30K set aside for the sprinklers and therefore lists $40K for carryover. As sports physicals will not be done this summer, the $3K income must be subtracted from the proposed budget. Budgeted is $1K for two grills, $2500 for the athletic director, and $1K for contributions such as Project Graduation and the Golf Tournament. Dwight Williams moved to approve the proposed budget; seconded by Rhonda Buckler. It passed unanimously.

Further discussion mentioned that any giving, similar to the $10K given to the athletic department this year will require additional fundraising or dipping into the $16K reserve. This amount given to the athletic director this year puts his book in balence. Mr Weber said that the $10K deficit isn’t viewed as an every-year thing. Candace Wingfield asked about tennis bleachers, which were considered for purchase in past years. Mr Weber said he is looking into getting bleachers.

Committee Reports

Membership:  Kathy Kady reported there were ten new life members this season. The names will be on the plaque this week. There are 160 members (110 are family and 50 are life) for a total income of $7320.

Concessions:  No report.

Fundraising:  Rhonda Buckler said Market Day is tomorrow.

 Sponsorship:  Beth Abbott signed sponsor: PNC, Hatcher, Calvert Orthodontics, Rymer and Assoc, and Richard Piaison. Three banners are still needed. All others banners are ready for football season. Dr Brooks updated the website with all sponsors.

Scholarship:  Scholarships were awarded to: Matt Cirillo, Cameron Griffith, Christopher Wilkerson, Emily Hoffman, Brooke Sneeuwjagt and Jonas Williams.

Field Conditions: The well application was approved by the state per a Tuck Powers’ memo of May 13. There is a consultant working on the specs. They are looking at the existing well and determining how to use the second well. It had to be decided on what aquifer could handle our new well. We don’t know if the main field will stay on the old well. There are two options, each costing around $22K. Warren Rice said our budgeted amount of $30K should be enough for the irrigation. By fall ‘09, all fields should be irrigated and grass should be on all fields.

Team Rep Reports: Complete reports are on the Boosters website. Dr Brooks asked the athletic director and coaches to email award information to him for posting. Coaches and team reps are requested to forward the bills for recognition items for honored athletes/teams as soon as possible for reimbursement.

Baseball: They were third in SMAC with 12-6 records and a 14-8 record overall. Matt Beck was rated in the top 50 players in the state; he will attend Salisbury.

Softball: Mike Johnson reported on a great year with a 18-2 record. JV was 15-3. The only two varsity losses were to the state champ. Five players were first in SMAC and one player was second team. He thanked the school and the Boosters for their support.

Tennis: Candace Wingfield reported a great record of 14-0 and 12-0 in SMAC.

Boys Track: Stephanie Wilkerson reported they were 12-0, with Matt Cirillo and Zach Ray getting state honors.

Girls Track: They had a great season with Cynthia Snyder placing third in state.

Boys Lacrosse: They were second in conference with a 8-2 record.

Girls Lacrosse: They were 5-5 and placed fourth in the conference.

Old Business: Mr Weber said the school audit is finished but the report has not been completed; there will be a formal ceremony for the flagpole in the fall; and the scoreboards are working.

New Business

Elections are tonight for all offices. The bylaws state there should be 2 officers elected each year, however due to the departure of all officers this year, we will have elections for all four offices. The new board should decide how to split future elections into 2 officers per year. The slate is President Bill Goddard, Vice president Jenny Barrett, Treasurer Beth Abbott and Secretary Michelle Jacobsen. Dwight Williams moved to accept the slate as presented; Warren Rice seconded. The motion passed unanimously. The new and old officers will meet for a turnover meeting prior to the August meeting.

County Pool Manager Ken Gray briefed the status of the pool. The project is now up for bid. It should take 12-18 months to build, and they hope to open for the ‘09/10 swim year. A delay could occur as they cannot lay concrete in winter. Due to Coach Morgan’s involvement and initiative, all school coaches were involved in creating the specs for the pool to ensure the pool meets their needs. It is 25 years by 50 meters, 22 lanes, and can accommodate three high school practices at one time. However, it maybe too small for championship meets, as it only seats 264 people. There is a leisure pool and rehabilitation opportunities. The cost is $14M. Ken brought the blueprints and will stay after the meeting to answer questions.

Kathy Kady requested to name the Super Booster award after Dr Brooks, however Dr Brooks asked that we keep the award as it.

Announcement: Physicals will not be done this summer. Dr Brooks is unable to do them, and no other doctor is available to help Dr Cirillo. Physical forms are on the Booster’s website.

Meeting adjourned at 8:09pm.

Next meeting will be the first one for the 2008-09 school year on August 11^th.

Respectfully submitted,

Beth Cothron

Athletic Booster Club

General Membership Meeting

August 11, 2008

HHS Media Center

Attendees:  Jenny Barrett, Marilyn Stanley, Michelle Jacobsen, Tracy Loyd, Beth Cothron, Brad Karbowsky, Trey Sirman, Rick Weber, Beth Abbott, Jimmy Bare, Randy Fink, Rick Moreland, Mike Brooks, Stephanie Wilkerson, Kathy Kady, J T Kady, Candace Wingfield, Warren Rice

Jenny Barrett called the meeting to order at 7:00 p.m.  The minutes for the May/June meeting were approved.

Principal’s Report:  Mr. Weber reports that there have been a few changes.  Mr. Sirman who is the vice-principal who works with athletics will also be in charge of fund raising, facilities and the calendar.

Coaches are in place for all sports for the 2008/2009 school year.  Ms. Fallica will be the new dance coach.  The new girls’ soccer coach is Mr. Soper.  The new girls’ basketball coach is Felicia Hall and the new field hockey coach is Shannon Persetic.

The new school sign has been installed and the school is waiting for the key to begin putting information on it.  The sign has solar energy for lights.

There is a contract in place to build trophy cases which will be in the gym lobby.  Initially three will be built but over time more will be added.  The student government is paying the bulk of the cost out of its funds.

The school open house will be on 10 September.  The program will begin in the auditorium and this is a chance to give a pitch for membership.

The school is trying to convert the newsletter so it is 100% e-mail which also allows for information to get out in a more timely fashion.  The next newsletter will probably get out around 01 October with updates being sent out prior to that date.  If the conversion to e-mail works it may be possible to make the newsletter monthly.

Mr. Weber will check on the school website since people were reporting difficulty accessing it.

Athletic Director’s Report:  Trey Sirman reported for Jason Harlowe.  Fall tryout information is out and has been in the newsletter and local newspaper.

There is a fall coaches’ meeting Tuesday the 19^th  where some changes may be made to the schedules.  The finalized schedules will be available after any changes are made.

The first day for regular season games is 05 September.  Some scrimmages will be held prior to that.  The schedule will be sent to Dr. Brooks for inclusion on the website.

President’s Report:  none

Vice President’s Report:  none

Treasurer’s Report:  Beth Abbott reports that she is working on the transition of the books from Nancy Gerdes.  They will be meeting soon to go over the information.

The ending balance for May was $49,187.70; revenue of $593.33; expenses of $4621.01($3000 for scholarships,$800 for 2007 state softball championship donation, $530.40 to concessions, $290.61 for Market Day.) leaving $45,106.02 in available funds.

Committee Reports:

Membership:  Kathy Kady reports that she needs help updating the membership form.

She will need assistance at the open house.  She plans on bringing the laminator so that people can leave with their membership cards.  She would also like to set up a table at the end of practices so parents can join when they come to pick up their athletes.

The Athletic director has packets that he gives to coaches which contain membership forms and information on the pizza party provided for teams with 100% membership.

Kathy is looking for someone to assist her this year so they can take over next year.  Stephanie Wilkerson volunteered to assist 

Concessions:  No report.  There is an opening for committee chair.

Fund Raising:   No report

Business/Sponserships:  Beth Abbott reported that she is looking for assistance with this committee.

There are 3 new banners that came in(Calvert Orthodontics, Discount Realty, and Rhymer and Assoc.).  The invoice for these needs to be paid.

Forms will be brought to the football parents’ meeting to see if anyone knows of businesses which can be approached.

Scholarships:  No report.

Field Conditions:  Warren Rice reported that the bids for the second well were due in 08 August.  The  board then has to approve construction and once the board approves this the construction can start immediately.  There should be no problem with the board approval which should occur at the next business meeting.

The new well will be constructed in the open area at the end of the bleachers on the home side of the football field.

The booster club has the $30,000 budgeted to help pay for the pump house and equipment.

The well should be in place for spring 2009 so more extensive work can be done on the fields at the end of the fall 2008 season since they should be irrigated by spring 2009.

Team Rep Reports:

Football:  There will be a parents’ meeting on 12 August.  There will be a game ball raffle held at every game.

Girls Soccer:  The team has been working on fitness over the summer, and a team made  up of Huntingtown players won a tournament at St. Mary Ryken

Boys Soccer:  HHS will host the Calvert County JV boys soccer tournament.  Advertising is sold for the program($15 for business card sized ad, $40 for half page as, $75 for whole page ad).  Money raised goes to the soccer program.  If anyone wants to advertise contact Warren Rice.

Cross Country:  Time for try outs was incorrect in some places.  Try outs are 2:30p.m. on 16 August.

Cheerleading:  Team has just returned from Ocean City competition.  They are planning on holding a car wash on 16 August and may also do a yard sale.  They will also be doing a bingo basket at the open house 

Old Business:   The school audit has been completed.  The only problem was the number of reimbursements done so need to try to work through P.O.’s as much as possible.  In order to make this easier a new half time financial secretary position has been added.  Lori DiToto will fill this position.  She will work with cash collections, deposits and proof statements from the full time financial secretary (Tammy Miller).  All booster club money goes through school books.  Only organization which is exempt from this is the PTSA.

Dr. Brooks discussed doing the paperwork to get a non-profit status.

Teams should be reminded that much of the concession money goes back to the teams not to the boosters.  The teams receive 20% of the gross profits.  Last year the teams received $15,000 while the booster club made $12,000 and the booster club does all off the work of stocking the concession stands.

Team reps should remind coaches that all fund raising has to be approved so that the school is aware of what is being done and so that two organizations aren’t doing the same thing. 

Market Day dates are set.  Team reps should e-mail Jason Harlowe to get the dates.

Tennis bleachers still need to be ordered.

The idea of buying sideline mats for the football field has been mentioned to try to decrease the damage to the sidelines.  Mr. Weber is unsure that this would make a large difference to the condition of the field.

New Business:  May look at doing a new fund raiser this year as it seems there are many basket bingos in the area.

The school does have a tax ID number which can be obtained from the financial secretary to use for such things as when people advertise in programs.

Sue Stanley suggested that different foods are needed for the concession stands for track meets as at these meets it is often the athlete buying food and they want healthier items such as protein bars, fruit, cup of soup.  Mr. Weber said that if these items are bought for the concession stand there should be no trouble getting reimbursed.

Homecoming Game is 10 October against Lock Raven.

The meeting was adjourned at 7:47p.m.

The next meeting will be September 8, 2008 at 7:00p.m.

Respectfully Submitted,

Michelle R. Jacobsen

Huntingtown High School

Athletic Booster Club

General Membership Meeting

September 8, 2008

HHS Media Center 

Attendees:  Bill Goddard, Jenny Barrett, Beth Abbott, Marilyn Stanley, Michelle Jacobsen, Trey Sirman, J.T. Kady, Kathy Kady, Mary Bolen, Debbie Jennings, Charlotte Ross, Trish Helms, Brad Karbowsky, Dennis White, Stephanie Wilkerson, Mike Brooks, Gary Norris, Candace Wingfield, Randy Fink, Jimmy Bare, Kathleen Cirillo, Page Ellwood

Bill Goddard called the meeting to order at 7:03 p.m.  The minutes for the August meeting were approved.

Principal’s Report:  Trey Sirman reported for Mr. Weber.  The school year has started smoothly.  The open house is scheduled for Wed. 10 September.  Most athletic teams have started their seasons.  Girls’ soccer starts tomorrow.  Most teams have won.

Athletic Director’s Report:  Trey Sirman reported for Jason Harlow.  There is a big football game at home this coming Friday. 

President’s Report: A special thanks to the previous Board Members for the smooth transition

v  Met during the summer / reviewed individual Board member responsibilities and the by-laws

v  Thanks to our VP Jenny Barrett for handling last months meeting

v  Certainly an exciting month for the Club as we begin our 2008-09 school year

v  Kathy has been very busy recruiting new members as well as renewing old memberships (good news to report)

v  We are still in need of Committee Chairs:  Fundraising (Rhonda), Concessions: (Dwight)

v  I have asked Jenny to serve as Concession Committee Chair until someone can be identified

v  Received an e-mail from Commissioner Susan Shaw with an update on the aquatic center.  The notice to proceed on the Indoor Aquatic Center was obtained from the Maryland Department of the Environment and the construction trailer along with the project engineer is on-site.  They hope to get the roof on by early December.  The official ground-breaking is scheduled for September16th

Treasurer’s Report: Starting balance for August 2008 was $45,315.98.  Revenue was $194.58 ($50 from membership fees and $144.58 from marketday.)  Expenditures were $11, 77.20 ($870 in concession stand start up costs, $277.20 to pay invoice for corporate sponsorship banners, and $30 for membership committee expenses). Available balance at the end of August was $44,333.66 

Committee Reports

Membership:

Have 4 new lifetime members making the total 64.  There are 57 family members.  The updated membership form is on the website should anybody need one.  Life membership cards are being mailed to the home address.  Family membership cards are going to the school to be given to the students to bring home.  Will be set up to take membership forms and give out cards at the open house.  Need to get a new membership e-mail list done.

Fund Raising:  This position remains vacant.  Page Ellwood said that she is interested in being the Committee chair.  Today was the first Market Day pickup.

Business Sponsorship:  Beth Abbott reports that she has e-mailed Jason Harlowe to try to get a full list of corporate sponsorships.  She will get in touch with all businesses whose sponsorships have expired. The school list and Booster Club list of sponsors don’t match because coaches have been able to solicit sponsorships and they get the profit from those.  The Booster Club gets a small fee for arranging for banners. Beth has not been getting much response from businesses.  Double D’s may be interested.  She will be following up with them.  It was suggested that she contact Club Badd.  At present the Booster Club has 12 corporate sponsors and has banners for all of them.

Concessions:  Jenny Barrett is chairing the committee until someone is found for this position.  The committee met last week.  Royal Dining will be the new vendor for sodas. The prices are lower and they will deliver the sodas.

Scholarship:  no report

Community/Public Relations:  Dr. Brooks reports that the web site is up-to-date.  Please let him know if there are any problems with any of the information.  He needs an up-to-date coaching roster and team rosters for cross country, dance and cheerleading.  The web site has two purposes.  One is for the school to provide information such as rosters and schedules.  The other side is to provide Booster Club information.  Pictures can be posted on the web site.  If there are only one or two they can be e-mailed to Dr. Brooks.  If there are more than two the information should be put on a disc and dropped off at the school or mailed to him. If anyone has announcements during the football games they should be forwarded to Dr. Brooks.

Field:  The bids are back on the well and system.  The bid for the pump house is still out.  The permits are in place.  Not much will be done until Barstow Elementary is open.

Team Representative Reports

Volleyball:  First game was this past Friday against Lackey.  HHS won 3-0.  J.V. also won.  Next game is 9 Sept at Patuxent.  Concession stand was well stocked and ready for the first game.  This year’s team is young.

Girls Soccer:  First game is 9 Sept at Patuxent.  There is a new coach and a lot of freshman.  The car wash had to be re-scheduled.

Boys Soccer:  Varsity and J.V. both beat Chopticon in season openers.  Calvert County J.V. tournament was postponed until 13 Sept.   HHS will host.  Calvert County varsity boys’ tournament will also be held this weekend.  The boys will play at 5:00 p.m. on Saturday at Northern.  Championship game is on 20 Sept at 7 p.m.

Field Hockey:  First games were 5 September against Lackey.  Varsity won 2-0 and J.V. ties 0-0.  More uniforms are needed for the J.V. team.  Trey Sirman reports that they have been ordered.  He also reports that new goals and goalie equipment were purchased for the team.  Until new uniforms arrive varsity and J.V. will switch with one wearing home uniforms and one wearing away uniforms.  Have a home game against Patuxent 9 September 2008.

Varsity Football:  Won game against McDonough 41-21.  Play Chopticon at home this Friday.

J.V./Freshmen Football:  First games were rained out and have been re-scheduled for Monday 10 November.  Games scheduled for 11 September have been moved to Saturday 13 September.  Freshmen will play at 6:30 p.m. and J.V. will play at 8:30.  Games are at Chopticon.

Band:  Band will have 8 people helping at the concession stand during the football games.  The profit is split 20% for football and 20% for band.  Bill Goddard would like band to be involved with the athletic Booster Club and will be attending the next band Booster Club meeting 

Cross Country:  First races were 5 September at the Eagles Invitational.   Girls finished 2nd overall.  Top HHS finisher was Hannah Weiss in 10th.  Boys finished 3rd overall.  Top HHS finisher was Andrew MacLean in 3rd. The team will be having a scoop night at Maggie Moo’s in Dunkirk on 25 September as a fund raiser.

Golf:  Team is 3-1.  Next match is Wednesday 10 September.  Team is young but has been doing well.

Cheerleading:  Team is ready for silent auction at the open house.

Dancing:  no report

Old Business

v  Non-Profit status – Dr. Brooks reports that no action has been taken.

v  Different foods at the concession stand – Sue Stanley - Referred to the Concession Committee

v  Sideline mats for the football field – Trey Sirman reports that he has spoken with people who have purchased these and they have been unhappy so Mr. Weber wants to hold off on purchasing at this time.

v  Fundraising approval / Trey to provide a list of all current team fundraising / sponsorships

v  Girls’ Soccer has approval to sell seat cushions.  These are different than the bleacher seats that the field hockey team has been selling.

v  Would be helpful to have a list of who is selling what so there isn’t overlap. Teams can have as many fund raisers as they want but they must be approved by the school.

v  Tennis Bleacher Status – Trey Sirman reports that they are being priced and shipping costs are being worked out.  Will be here by tennis season.

New Business

v  The tennis team is looking into selling donuts and coffee at HHS on Election Day.

v  Trey Sirman reports that Mr. Weber is planning a Beautification Day on 27 September from 8-12.  Volunteers will help clean up the courtyard, straighten up mulch beds and pull weeds.

v  Sign Announcements:  Mr. Weber determines what information will go on the sign.  Requests can be e-mailed to him.

v  Picnic tables have been ordered for the concession stand area at the football stadium.  Canopy needs to be moved over to the concession stand side so there is some covering.

v  Cheerleaders must have physicals done.

Announcements

v  Debbie Jennings reports that laws enforcement officers will be working on young driver enforcement efforts by being on commonly driven roads from 2-7 p.m.  There will be a booth at the open house to provide information on the driver cameras.

v  There will not be buses for the Calvert Football Game.

The meeting was adjourned at 7:58 p.m.

The next meeting is October 13, 2008 at 7:00 p.m.

Respectfully Submitted,

Michelle R. Jacobsen

Athletic Booster Club

General Membership Meeting

November 10, 2008

HHS Media Center

Attendees:  Sue Stanley, Kathy Kady, JT Kady, Beth Abbott, Trish Helms, Jimmy Bare, Mike Brooks, Randy Fink, Dennis White, Barbara Fink, Michael O’Leary, Marie Goddard, Rick Weber, Bill Goddard, Brad Karbowsky, Michelle Jacobsen

Bill Goddard called the meeting to order at 7:00 p.m.  The minutes of the October 13, 2008 meeting were approved.

Principal’s Report:  Mr. Sirman is not here tonight as he is filling in for Jason Harlowe at another meeting.  Jason and his wife became parents over the weekend.  Ms.  Ingram had her first baby this morning.  All are doing well.  In general, the fall sports’ season went very well. There is a home football game on Friday.  The team is hosting Lackey in the first round of the playoffs.  Winter sports’ practices begin Saturday November 15.  There is a Board of Control Meeting for SMAC which will confirm all SMAC winners for the fall sports.  Mr. Weber has spoken with George Lea and drilling on the well will begin December 8.  No one can be in the vicinity of the drilling so this may have some effect on practices for the indoor track team.  The Class of 2008 donated money so that landscaping could be done around the outdoor sign.  The cheerleading sponsor had stepped down so they are interviewing candidates.

President’s Report:  Mr. Goddard would like to recognize all booster club members who serve or who have served in the military.  He would also like to add a special recognition of all Marines as it is the Marines Corp birthday.  As the exciting fall season in drawing to a close it is time to start the membership drive for winter sports.  Mr. Goddard has been in e-mail contact with the administration to convey concerns over the wording of the new directives on food preparation to ensure that they don’t affect the concession stands.  The response from the school has been very good.  Updated membership rosters will go to all winter sport coaches and team reps to help in recruiting new members.  There is work being done on a cancellation notification process.  Jason Harlowe will get in touch with Bill who will ensure that the team rep is notified so they can get in touch with people who are scheduled to work the concession stand.

Mr. Goddard had sent an e-mail to the band boosters about the way the money is split for the football concessions.  Both the band and the football team get 20%.  All other sports teams get 20%. The booster club executive board approved funding for the spirit wear sale.  Sales seem to be going well.

Treasurer’s Report:  Starting balance for October 2008 was $53,053.90.  Revenues for the month were $287.39 from market day, $1290 from membership, $16,595.74 from concessions, and $356 from spirit wear sales.  Expenses were $6396.64 for concessions, $700 for the swim team for recognition of regional and state champions, $173.39 for the pizza party for the soccer team for 100% membership and $100 for start up costs for spirit wear.  The ending balance as of October 31, 2008 was $64,069.28.

Committee Reports

Concessions:  The band will be out of town for the weekend so there will not be band parents available to help work the concession stand at Friday’s game.  Kathy Kady suggested that there be a system to notify groups when prices change so that prices are the same at all events.  Also need to make sure that the prices are the same at the indoor and outdoor concession stands.  The concessions committee broke down the cost of every item and did raise the prices once.  There was a suggestion that some of the prices be kept low so that kids can still afford to buy something to eat.  The committee is looking at the idea of value meals.

Membership:  Mr. Weber had joined as a lifetime member.  More staff members have been joining.  The club now has 200 members.

Fund Raising:  Spirit wear sales have been going well.  They have added some additional items for Christmas.  The monogrammed blankets are very nice.  There was a mix up on who was working market day last month and the junior class stepped in and helped so the 25% will be split between the cheerleaders and the junior class.  Swim team has market day this month.  Sue Stanley asked if there were still any months open for market day.

Business Sponsorship:  Nothing new.

Community/Public Relations:  There was a nice Huntingtown Hornets night at the last home game.  Dr. Brooks is trying to organize recognition of the other fall sports at the football game on Friday night.  The web site will transition to fall sports this weekend.  Team reps should forward an end of the year summary to Dr. Brooks in the next few days for inclusion on the web site.

Team Reps

Volleyball:  The team lost to Northern in the regional finals.  The team was young and small but had a very good year.  They had only one regular season loss which was to Northern.  They won their first two playoff rounds beating Westlake and La Plate before losing.  Is there a chance of having banners for being in state finalists?

Girls’ Soccer:  Senior night was wonderful with a student singing the National Anthem and the ROTC color guard being there.  The team made it to the regional finals where they lost to Northern 1-0.  There are five graduating seniors and four of them plan to play in college.  The team had achieved 100% booster club membership so they will be having a pizza party.  The team is selling seat cushions.  The first order was defective but the company replaced them and allowed the team to keep the first order also.  They will be on sale at the football game.

Boys’ Soccer:  The varsity was 12-4 finishing third in SMAC.  They outscored their opponents 42-18.  They were the third seed in the playoffs and beat Chopticon 2-1 before losing to Northern in the regional semi-finals.  The varsity team is losing 15 seniors.  The j.v. team was undefeated.

Varsity Football:  The team is hosting Lackey in the playoffs on Friday November 14.  There will be no passes accepted.

JV Football:  The JV team has a make-up game scheduled for 11 November.  The freshmen game was cancelled.

Cross Country:  Both the boys’ and the girls’ teams finished the season with 8-4 records.  The girls finished third in the regionals and the boys finished fourth.  Both teams were 17^th at the state meet.

Band:  The band won the Group 2 championship.

Golf:  The team finished 6-6 and were 7^th in SMAC.  Joe Stallings qualified for states and finshed 12^th.  The team has only one graduating senior.  The banquet will be held next week.

Hockey:  At present the ice hockey team can not be affiliated with the high school due to liability issues.  The insurance company for the school district will not insure for ice hockey.  Money has been removed from the school accounts and team can not be called Huntingtown High School Hockey team.  The coaches have met with representatives of the board to see if there are liability waivers that the parents could sign or if there was any insurance that the parents could pay for.  The board was open to the concerns and the board will look into these to see if they are possible.

Want to remain affiliated with the school so that the athletes are recognized by the school.  There are school in Maryland which have managed to find away to have hockey teams affiliated with the school.

Dr. Brooks made a motion that the booster club give full support to the hockey team and recognize them.  The motion was seconded and passed.

Old Business 

Concession stand regulations:  The board of education is working on regulations to manage the sale of food.  According to the regulations all food must be prepared in licensed facilities.  Mr. Weber spoke to the board and they did not interpret that to mean that it had to be served inside.  They will continue to work on the language.  The final regulations are not out yet.  We must insure that both the inside and outside concession stands meet the regulations.  Will have to talk to baseball and softball about the new regulations.

Tennis bleachers have been ordered. Candace Wingfield has been notified.

Cheerleading mats:  Two sets of cheerleading mats have been purchased in separate years.  The first set did not meet safety needs so a second set was bought.

Pizza Party:  Kathy Kady made a motion that the percentage of membership needed for the pizza party be reduced from 100% to 80% and if 100% is achieved the booster club will also provide sodas.  If this is done there will not be pressure put on the last few members of a team to join.

The motion was seconded by Dr. Brooks and was passed.

New Business

Field Committee:  Now that the well is going to be drilled more still needs to be done to ensure that the fields are in good shape.  Mr. Goddard will talk to Warren Rice about chairing the committee.  Brad Karbowsky volunteered to be a co-chair.  Would like to have representatives from the school as well as people from the community who have expertise in sport turf management.  Would like to have a preliminary  report in 90 days.  Will also need to determine a funding mechanism to pay for the needed improvements.   At present the school is aerating and over seeding the fields.

Booster club will send Jason Harlowe a card to congratulate him on the birth of his daughter.

Next meeting will be Monday December 8 at 7:00 p.m. 

The meeting was adjourned at 8:00 p.m.

Huntingtown High School

Athletic Booster Club

General Membership Meeting

December 8, 2008

HHS Media Center

Attendees: Bill Goddard, Trey Sirman, Debbie Bertolaccini, Kenny Redding, Sue Stanley, Mike Brooks, Kathleen Cirillo, Warren Rice, JT Kady, Jenny Barrett, Beth Abbott, Michelle Jacobsen

Bill Goddard called the meeting to order at 7:03 p.m. The minutes from the November 10, 2008 meeting were approved.

Principal’s Report: Trey Sirman filled in for Mr. Weber. The drilling for the new well is supposed to begin this week. Winter sports began over the last few days. The first home event is the boys’ basketball game on Thursday 11 December.

Athletic Director’s Report: Bill Goddard has spoken with Jason Harlowe. He is working closely with the booster club on the transition to winter sports. He has provided the booster club with team rosters and with the names of the team reps.

President’s Report: There has been a large amount of press coverage for HHS sports in the Calvert Recorder over the last month. There have been articles on the band, basketball and swim team. Bill has sent an e-mail to the fall sports coaches and team reps thanking them for their support with the membership drive. Dr. Brooks is currently transitioning the web site to the winter sports so if there are any final reports from fall sports the information needs to be forwarded to him. Increased membership is one of the main goals for this year so there needs to be a successful membership drive for the winter sports. Thank you to Kathy Kady and Michelle Jacobsen for getting the membership roster updated. General information will be e-mailed to people using the blind carbon copy function to maintain privacy of member’s e-mail addresses. Bill had a meeting with school board member elect Bill Chambers to discuss the issues with the hockey team. Mr. Chambers has pledged his full support to trying to maintain the school’s connection with the team. Bill Goddard is still waiting to hear back from the board of education to see if they have come up with any options on the insurance. The swim team has had its parents’ meeting and Coach Morgan highly encouraged booster club membership. Debbie Bertolaccini is the swim team rep. The booster club sent flowers to Jason Harlowe and his wife to congratulate them on the birth of their first child. Bill has been working on an update of the by-laws and hopes to have a draft for the exective board by January. He would also like the former executive board to look at this to get a historical perspective. For the most part what he is doing is coordinating dates and times and updating types of memberships. He hopes to present the updates to the general membership in February or March. Bill wishes a happy and safe holidays to all.

Treasurer’s Report: The starting balance for the month of November was $64,069.28. Revenues were $9,788.13($387.83 from Market Day, $300 from membership, $3146.80 from concessions, $5453.50 from spirit wear, and $500 from corporate sponsorship). Total expenses were $9504.61($7,631.72 for concessions distributions to the fall sports, $1396.47 for concession expenses, $280 for Market Day, $97.50 for membership, and $98.92 in miscellaneous expenses for the flowers, ink and web site supplies). The ending balance at the end of November was $64,352.80. Beth asked if anybody knew when the booster club would be required to pay for the part of the well drilling that it had agreed to pay for.

Committee Reports

Membership: There are 68 lifetime members, 124 family members, and 17 single members. There are membership applications coming in from the winter membership drive.

Fund Raising: $8000 worth of spirit wear has been sold and they are still selling items. They still have $2600 worth of items to sell. There is a profit of $1700 already and all other proceeds will be profit. There should be approximately $4300 in total profits. After the New Year heavier weight hoodies will be for sale for $40. They will be sold at basketball games. Anyone who wants to pre-purchase should contact Charlotte Ray. She can also e-mail a picture of the item for anyone who is interested. The committee is putting together a new list of items to sell in the spring. They hope to take orders in February. The Papa Johns fundraiser made $49.50. $420 worth of merchandise was sold at the Festival of Trees. Thanks to everyone who was able to work. Market Day still has openings in May and June for any teams that are interested. The April 7^th market day needs to be moved to March 31 or April 14^th due to spring break.

Business Sponsorship: There is one new sponsor, the College of Southern Maryland. They are a category 1 sponsor which is $500 for one year. Beth is working on getting the information for the banner.

Concessions: Fall sports went well. Thanks to the teams and the reps for the support. There has been a slow start to the winter sports season with the first home basketball game being this week. Wrestling wants to grill. There is money in the budget to buy new grills and there is a suggestion to buy a smaller grill which can be kept up by the school instead of moving bigger grills from the football field concession stand. There would have to be a place to store the grill. There are tabs for the propane tanks so that people will know which tanks are empty. There was a meeting scheduled with the winter sports team reps but attendance was poor as many team reps had yet to be named. Papa Johns would like a schedule of events so that they will know when they will have large orders. Jenny asked if money could be used to put a sprayer hose on the outside concession stand sink to make it easier to wash objects. Bill Goddard said that a hand sink also needs to be put in so we should find somebody who can do both projects.

Scholarship: A number of people are interested in helping.

Public Relations: The recognition ceremony for the fall sports teams did not happen. It proved to be too difficult to get the teams together at that time. It is something to try to plan for next year. The photos have been updated and all that were submitted are on the web site. The winter sports’ rosters have been updated. Several teams have their own websites. They are linked from the booster club web site. These are updated sooner that the booster club one. The spirit wear order form has been updated. Still waiting for the list of honors for the fall sports so they can be put on the web site. The super booster plaque has been updated. Names of the team reps should be forwarded to Dr. Brooks.

Some local stores are selling items that say Huntingtown Hurricanes. Dr. Brooks will look into this to see if there is anything to do to stop them but if they don’t say Huntingtown High School probably nothing can be done.

Field Committee: Drilling has been pushed back to the 13^th to make sure that it doesn’t interfere with any activities. Should touch base with the school district reps to make sure that there is no miscommunication on who is paying what costs for the well. When planning was begun costs were estimated to be $54,000 without a tank and $92,000 if a tank was needed to collect water. The booster club agreed to pay for the portable irrigation system and the pump house. The estimated cost at the time was $22,000. $30,000 was budgeted for the cost. Need to make sure that the right irrigation system is purchased. A meeting will be scheduled for Bill Goddard, Warren Rice, Mike Brooks, Rick Weber and Trey Sirman to go over what is planned to ensure that there is no miscommunication. Issues to be discussed are where the portable irrigation system will be stored, who will be responsible for moving it around to the fields and who will be responsible for hooking it up. In meeting with Bill Goddard, Bill Chambers said that he would like to look at the state of all the fields at the Calvert County schools to determine what needs to be done.

Team Reps:

Football: The end of the year banquet for all three teams will be held on Sunday 14 December.

Girls’ Indoor Track: The team finished fourth overall at the Charles County Invitational Meet.

Boys’ Indoor Track: The team finished fourth at the Charles County Invitational. They finished first in the 4 x 400 relay and school records were set by Andrew MacLean in the 3200 m run (10:28.3) and Muraad Pope in the shot put(33.04 ft). There are 3 meets scheduled before the Christmas break.

Band: The band traveled to Allentown PA 15 November for the ACC Conference Championships and finished 4^th.

Hockey: The team won the season opener against Southern 7-0. The second game of the season is tonight. They will be playing in the Purple Puck tournament in D.C. over the holidays. Information on injuries has been forwarded to the Board of Education. In the 10 years that Easton High School has had a sanctioned team they have had only 4 season ending injuries.

Wrestling: The first match of the season is tomorrow at Leonardtown. Then they will be competing in a tournament at Kent High School on the 12^th. The first home meet is in January.

Swim Team: The first meet was on Friday 5 December. The boys won both and the girls split. New school records were set for the 400 free relay(3:45.37)and by Thomas Morgan for the 100 free(52.64). The swim team has a new web site which is being put together by Carrie Raines.

Boys’ Basketball: The boys are playing their first game against Southern tonight.

Girls’ Basketball: The girls are playing their first game at McDonough tonight. They have three away games this week. Their first home game is 15 December against Landstowne.

Old Business

Working on formalizing a field committee. Need to speak to Brad Karbowsky to see if he will chair. Committee will work on long term strategic planning for care of the fields and funding mechanisms. A person who works for Kelly’s Landscaping has expressed interest in being a part of the committee.

Erica Zook has been named the new cheerleading coach.

The next meeting is scheduled for Monday January 12, 2009 at 7:00 p.m. in the HHS Media Center.

The meeting was adjourned at 7:57 p.m.

Respectfully Submitted, Michelle Jacobsen